Overview
Administrative Assistant – CBRF Jobs in Hales Corners at Golden Millennium Enterprises LLC
Overview
The Administrative Assistant supports the daily operations of Park Hills West (20-Bed CBRF) by maintaining a professional front‑office environment and providing comprehensive clerical and organizational assistance to the community Manager.
Responsibilities
Core responsibilities include front desk coverage, greeting visitors, answering and directing telephone calls, scanning and organizing documents, sorting mail, and maintaining orderly digital and physical filing systems.
The Administrative Assistant assists the Manager with regulatory and operational tasks such as preparing documentation for emergency drills, evacuation assessments, satisfaction evaluations, and quality‑assurance trackers. This role helps maintain accurate and current records for care plans, change‑in‑condition notifications, incident reports, and communication with families, legal representatives, case managers, and guardians.
HR‑related support includes organizing applicant files, preparing interview paperwork, coordinating interview scheduling, and assisting with onboarding documentation. The Administrative Assistant also supports the Manager in posting staff schedules, distributing updates, tracking call‑ins, and reporting staffing misconduct or other reportable matters directly to the Manager. The role contributes to staffing‑related communications and assists with maintaining organized personnel records.
Additional responsibilities include scheduling resident medical and personal appointments, preparing required documentation for those appointments, and coordinating transportation. This may involve arranging third‑party transportation services or, when needed, providing occasional direct assistance by transporting residents to appointments or personal errands. A valid driver’s license and a clean driving record is required.
Facility oversight duties include monitoring the general presentation of the building, ensuring common areas and staff appearance meet community standards, and promptly reporting any concerns or irregularities to the Manager. The Administrative Assistant also assists with DHS 83 compliance documentation, including organizing resident files and ensuring records remain complete, current, and survey‑ready.
Requirements
Basic computer knowledge is preferred; training will be provided. The Administrative Assistant is expected to provide flexible clerical support across all office functions and remain available for any additional administrative tasks needed to support the Manager and the facility’s operations.
Please apply on Indeed or our Website @
www.gldnmillennium.com
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Administrative Assistant – CBRF
Company: Golden Millennium Enterprises LLC
Location: Hales Corners
