Administrative Assistant (Burlington, MA)

About AHA Consulting Engineers

Founded in 1991, AHA Consulting Engineers, Inc. has a 30+ year proven track record in the design of complex, high-performance buildings. We are consultants and advisors first, focused on our clients’ vision and success during and beyond every project.

AHA’s Team of dedicated professionals in our Burlington and Boston, MA; Atlanta (Alpharetta), GA; Philadelphia, PA; and Ashburn, VA offices expertly advise, evaluate, model, design and commission high-performance building systems delivering trusted performance to our clients under the most challenging budget and schedule constraints.

As a multi-discipline building firm, our offerings include best-in-class HVAC, Plumbing, Electrical and Fire Protection (MEP/FP) and Technology Design; Energy & Sustainability Consulting; Commissioning, BIM/VDC and Advisory Services; Arc Flash and Coordination Studies; and Computational Fluid Dynamics Modeling.

We are a recognized expert in the AEC (Architectural, Engineering and Construction) industry with a targeted focus on the Science & Technology, Mission Critical, Industrial, Academic, and corporate markets.

Lastly and most importantly, AHA is as committed to our Team Members as we are to our clients. Our benefits package, training program, and office culture supports our employees’ professional growth and well-being. AHA also promotes the continued personal and professional development of our dedicated professionals to stay current on the latest developments in the AEC industry through participation in professional organizations, industry seminars and trade shows, as well as continuing education classes and lunch-and-learns. Our AHA University program provides the opportunity for our professionals to be part of an AHA Team presenting information sessions of our building performance consulting expertise to our architectural, development, and end-user clients. Furthermore, AHA has competitive salaries, PTO, health, and retirement benefits, and AHA is a partial ESOP company which further enhances our retirement benefits. Finally, our unique Path to Partnership opportunity provides employees the guidance and mentorship to advance up the corporate ladder to leadership positions in the firm.

Job Summary — Why This Role Matters

AHA is seeking a Full-Time Administrative Assistant to join our team to provide support to our Burlington and Boston offices. This on-site role will help keep day-to-day office operations running smoothly by supporting trade specification formatting, creating proposals, vendor lunch coordination, office supply ordering, and a variety of additional administrative tasks.

This is a great opportunity for someone who is organized, dependable, detail-oriented, and thrives in supporting a busy, team focused professional office environment with room to grow.

Key Responsibilities

• Trade specification formatting.
• Set up proposals and related documents in the correct company format using established templates and instructions.
• Assist with vendor lunch coordination, including ordering lunches, confirming details with vendors, and helping ensure the lunch is ready for employees.
• Be available on-site when vendor lunches are scheduled to assist with set up, clean up, and break down.
• Order and maintain supplies for the office and kitchen.
• Help keep common areas, kitchen supplies, and meeting/lunch set-ups organized.
• Provide general administrative support for our Burlington and Boston offices.

Qualifications

• Prior administrative, office support, or customer service experience preferred.
• Strong attention to detail and ability to follow formatting instructions.
• Reliable, organized, and comfortable managing recurring office tasks.
• Ability to communicate professionally with vendors, employees, and visitors.
• Comfortable working on-site in the Burlington office.
• Basic Microsoft Office skills required.

Schedule and Location

This is a hybrid role based in AHA’s Burlington, MA office. In person office hours are Monday, Wednesday and Thursday from 8:00 AM to 5:00 PM with 1 hour for lunch. Eventual work from home hours are Tuesday and Friday. Availability during vendor lunch days and core office hours is important. The expected compensation for this hourly, full time role, including benefits, ranges from $37,440 to $51,000 annually and will be determined based on experience and education.

Equal Opportunity Employer
AHA is an EO/AA Employer – M/F/Disability/Veterans

Staffing Firms Notice
AHA does not accept unsolicited resumes from staffing firms unless a current, executed agreement is in place and has been expressly invited by AHA to submit candidates for a specific search.