Overview
Administrative Assistant Jobs in New York, NY at Joss Search
Title: Administrative Assistant
Company: Joss Search
Location: New York, NY
THE CLIENT
Our client is a leading global investment firm with a longstanding presence across the US, Europe, and the Middle East. The firm invests across a diverse range of asset classes and is known for its collaborative culture, long-term approach, and strong global footprint. They are seeking a highly polished Administrative Assistant to join their New York office, supporting at the most senior level.
THE ROLE
This Administrative Assistant will provide high-level support to a senior executive, acting as a true right hand across both business and personal matters. This is a hybrid Executive Assistant / Personal Assistant role, requiring someone who is equally comfortable managing complex business operations and handling private, day-to-day personal affairs with discretion.
Key responsibilities include:
- Complex calendar and inbox management for a senior executive
- Coordination of board-level and senior leadership meetings, including materials and logistics
- Managing highly detailed international and domestic travel arrangements, both personal and professional
- Handling personal administration, including bill pay, household coordination, and related logistics
- Acting as a key point of contact internally and externally on behalf of the executive
- Preparing meeting materials, taking notes, and tracking follow-ups and deliverables
- Maintaining sensitive documents and confidential information with discretion
- Liaising with stakeholders, external partners, and internal administrative teams
- Anticipating needs and proactively managing competing priorities across both business and personal matters
THE CANDIDATE
The ideal candidate is polished, proactive, and thrives in a high-expectation environment supporting senior leadership.
- Bachelor’s degree required
- 5+ years of experience supporting a C-level executive or senior principal, ideally within private equity or financial services
- Prior experience in a blended Executive Assistant / Personal Assistant capacity strongly preferred
- Demonstrated experience managing complex, global travel itineraries
- Strong attention to detail and exceptional organizational skills
- High level of discretion and comfort handling sensitive information
- Proactive, resourceful, and able to operate with minimal direction
- Excellent communication skills, both written and verbal
- Strong executive presence and ability to interact at all levels
- Highly collaborative with a team-oriented mindset
COMP & BENEFITS
- Base salary in the $120K–$125K range, plus discretionary bonus and a competitive benefits package.
- Midtown, 5 days onsite
Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together
