Overview
Administrative Assistant Jobs in Jurupa Valley, CA at Fleenor Engineering, LLC
Title: Administrative Assistant
Company: Fleenor Engineering, LLC
Location: Jurupa Valley, CA
Job Description
JOB TITLE: Administrative Assistant – Production –
DEPARTMENT: Production
FLSA: hourly-paid, non-exempt
REPORTS TO: Production Manager
OBJECTIVE: Support Plant Management and COO through clerical and administrative duties
Hours : parttime time 1st shift Monday- Friday 5:00am -1;30pm
Essential Functions
Support all Managers in the facility
Accurately and efficiently enter production data into proper system daily. Send production report to the Warehouse Manager and Customer Service daily.
Check that the orders on the production log are complete and accurate
Make production orders for supervisors
Generate Bills of Lading
Insure all paperwork is accurately completed and properly maintained. Including but not limited to: production reports, orders
Order supplies for the facility, including but not limited to: office, raw materials such as pallets, shrink wrap. Interface with vendors
Interacts with staff and others in a professional and safe manner
Requires the ability to sit and walk for a minimum 8-hour shift; work on-site, overtime based on business need
Other Duties
Partner with Plant Management, Customer Service and Sales regarding paperwork, order status, expedited Shipping & Receiving
Maintaining raw material inventory counts in computer system
Match up paperwork for loads without clear documentation
Shipping & Receiving: schedule carriers for delivery and pick-up, send manifests to specialty customers, generate Bills of Lading
Prepare & maintain assigned spread sheets, including month-end inventory
Provide administrative and clerical support to the Plant Manager and COO
Cross-train and back-up other administrators in facility, especially re: insuring production orders are processed daily, maintaining production inventory and raw material inventory
Answer phones and direct calls to appropriate employee
Assist with projects as assigned
Reporting Relationship
Reports to the Production Manager
Supports the Plant Manager
Works closely with local Production and Warehouse Managers, Customer Service, Sales, the A/R Manager and the CEO
Minimum Qualifications
Good Written and Verbal Communication skills
Ability to work well with people at all levels of the organization, internally and externally
Proficient with Microsoft Office, Word and Excel
Excellent attendance
Must be able to travel occasionally
High School Diploma or GED
Preferred Qualifications
Prior Experience as Administrative Assistant
Bilingual English-Spanish
Available to work overtime
Physical Environment/Working Conditions
This position is in the factory, where temperature fluctuations occur throughout the year and where employees must use eye and hearing protection and be cautious around equipment and forklifts.
This job description is an overview of the position. It is not intended to be a comprehensive list of all activities, duties or responsibilities required.
Fleenor is an Equal Opportunity Employer
Company Description
Fleenor Paper is a leading manufacturer of environmentally friendly packaging. With manufacturing plants coast to coast and network of distribution centers covering the United States, Canada and Mexico, Fleenor Paper boasts nationwide distribution capabilities and overseas shipping.
Fleenor Paper is a leading manufacturer of environmentally friendly packaging. With manufacturing plants coast to coast and network of distribution centers covering the United States, Canada and Mexico, Fleenor Paper boasts nationwide distribution capabilities and overseas shipping.
