Overview
Administrative Assistant Jobs in Deerfield, Illinois, USA at Beacon Hill
This range is provided by Beacon Hill. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$25.00/hr – $30.00/hr
A well-known pharmaceutical company in Deerfield is looking for a temporary-to-hire Administrative Assistant to join their team. You will provide administrative operational/office management support to the Sr. Director of Administrative Operations in the Deerfield office. This position will work on-site 3-4 days a week.
Responsibilities include:
Answer incoming calls and route them to the appropriate staff member.
Greet guests upon arrival.
Accept packages, sort mail and distribute to the appropriate person.
Order office snacks, beverages, and office supplies.
Responsible for stocking the café daily and office supplies as needed.
Organize all details of the birthday and new hire lunches.
Submit facilities tickets through the office portal as issues arise.
Coordinate meetings and order catering when requested.
Manage day-to-day printer maintenance.
Coordinate with IT to ensure laptop equipment is prepared for new employees.
Assist in managing complex calendars for EVP, Chief Strategy Officer, EVP, Chief Medical Officer, along with supporting departments as needed.
Qualifications:
BA/BS is preferred but not required.
2+ years of experience in office management/administrative support.
5+ years of experience providing administrative support to senior-level executives.
Knowledge of office dynamics and operational functions.
Proficiency in Microsoft applications and ability to quickly learn internal systems.
High level of flexibility and willingness to learn and take on new responsibilities.
Ability to multi-task and prioritize departmental activities appropriately.
Excellent organizational skills, strong oral and written communication skills, and ability to work in a high-paced, timeline-driven corporate office setting.
Beacon Hill is an equal opportunity employer and encourages individuals with disabilities and/or protected veterans to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.
Completion of this form is voluntary and will not affect your employment opportunity or conditions. This form is used for reporting purposes only and will be kept separate from other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement, and flexible staffing, Beacon Hill delivers coordinated staffing solutions with unparalleled service, commitment to project completion and success, and a passion for innovation, creativity, and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across various market sectors, career specialties/disciplines, and industries. We plan to expand our office locations, practice areas, and service offerings to meet changing needs.
Learn more about Beacon Hill and our divisions at
Benefits include medical, dental, vision, and federal and state leave programs, among others. Details will be provided upon successful hiring.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Administrative and Support Services
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Title: Administrative Assistant
Company: Beacon Hill
Location: Deerfield, Illinois, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Clerical, Business Administration), Business (Office Administrator/ Coordinator, Business Administration)
