Overview
Administrative Assistant Jobs in New York at NY Cake
NY Cake is where New Yorkers come to learn, celebrate, and make something beautiful — through our hands-on classes, custom cakes, and private events. On any given day there’s a lot in motion, and we’re looking for the person who keeps all of it running smoothly.
Think of this role like a **producer on a photo shoot**: you’ve thought through every detail before anyone walks in, you keep a dozen moving pieces in sync, and you stay calm when the day throws a curveball. You’ll be the right hand to our General Manager, with a hand in nearly every part of how the store and academy run.
**What you’ll do**
– Manage class sign-ups and rosters across our platforms and keep headcounts accurate.
– Add classes and events online, send reminders and post-class surveys, and take attendance against the registered list.
– Coordinate private events end to end — and run the pre-event check so everything’s set before doors open.
– Create weekly flyers, help with social posts, and keep our website and calendar current.
– Handle customer calls and emails, orders, invoices, supplies, and the day-to-day that keeps the place humming.
**You’ll thrive here if you**
– Like a challenge and are energized — not rattled — by ambiguity and a day that rarely goes to plan.
– Have a producer’s eye for detail and catch what others miss.
– Juggle multiple projects without dropping any.
– Communicate clearly and warmly, and would rather solve a problem than wait to be told how.
– Pick up new tools quickly.
**Bonus points**
– Experience in operations, events, hospitality, retail, or coordination.
– Social media or basic graphic design (Canva, etc.).
– A love of baking, cakes, or the creative world we live in.
Pay: $25.00 per hour
Experience:
- Microsoft Office: 1 year (Required)
- Customer Service: 2 years (Required)
Work Location: In person
Title: Administrative Assistant
Company: NY Cake
Location: New York
