Overview
Administrative Assistant Jobs in West Chester, PA at Kelly
Title: Administrative Assistant
Company: Kelly
Location: West Chester, PA
Kelly in partnership with Johnson and Johnson, is seeking a highly skilled and proactive Executive Assistant to support the Vice President, Orthopaedics Customer Strategy, and Senior Director, Channel Strategy & Innovation. The ideal candidate will excel in a fast-paced, dynamic environment and will be responsible for maintaining a professional and efficient office by exercising sound judgment, discretion, and flexibility in response to shifting priorities.
Key Responsibilities
- :Prepare and manage high-quality correspondence, presentations, agendas, and other documentation for the leadership team
- .Manage demanding calendars and communications, ensuring optimal scheduling of meetings
- .Schedule, coordinate, and facilitate internal/external meetings, company visits, and video conferences utilizing Outlook, Teams, Zoom, WebEx, and other technologies
- .Organize and oversee complex domestic and international travel logistics, including preparing and reconciling travel expense reports
- .Professionally interact with internal and external stakeholders, handling sensitive and confidential documents and information during in-person and virtual meetings
- .Effectively multi-task and prioritize various projects in a matrixed, fast-moving office environment
- .Ensure accuracy and attention to detail across all tasks and deliverables
- .Leverage understanding of company/division objectives, structure, policies, and procedures to boost leadership efficiency
- .Identify and recommend process improvements and workflow enhancements
- .Support planning and execution of organizational events and meetings, overseeing logistics and delivery
.
Qualifications / Requirement
- s:Minimum of a High School Diploma required; Associate’s Degree preferre
- d.Proven experience in providing high-level administrative support in a matrixed, global organizatio
- n.Strong organizational skills with the ability to prioritize, manage multiple tasks, and meet tight deadline
- s.Highly customer- and employee-focused, with the initiative to work independently and collaboratively within a tea
- m.Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook
- ).Excellent verbal and written communication skills; exceptional interpersonal abilities to interact across all organizational level
- s.High attention to detail, good judgment skills, and creative problem-solving abilitie
- s.Demonstrated experience proactively assessing needs, making suggestions, and supporting continuous improvements in administrative processe
- s.Comfortable navigating ambiguity and adapting to rapidly changing business prioritie
- s.Professional discretion and integrity when handling confidential informatio
- n.Commitment to Johnson & Johnson’s Leadership Imperatives and Cred
- o.Flexibility for occasional extended hours beyond standard business times, with limited travel to support off-site meetings and events require
d.
Why Join
Us?Become a valued member of a dedicated and innovative team within a global leader in healthcare. Your operational excellence and strategic partnership will empower senior leaders to achieve organizational goals and drive transformati
on.
