Overview
Administrative Assistant Jobs in Palo Alto, CA at Beacon Hill
Title: Administrative Assistant
Company: Beacon Hill
Location: Palo Alto, CA
ABOUT THE ROLE We're looking for a highly organized, proactive Administrative Assistant to support the Administrative Director and the Palo Alto administrative team. This role is ideal for someone who thrives in a fast‑moving environment, communicates clearly, and enjoys keeping operations running smoothly.
WHAT YOU'LL DO
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Serve as the first point of contact for incoming calls and correspondence, responding or routing as needed.
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Coordinate conference calls and maintain well‑structured filing systems.
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Manage timesheets, vacation requests, and absence tracking in PeopleSoft.
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Support scheduling of vacation coverage and process overtime and gym reimbursement submissions.
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Contribute to team projects and take on additional responsibilities as needed.
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Protect sensitive firm and client information by following all security policies and reporting potential risks.
WHAT YOU BRING
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Strong attention to detail, excellent organization, and the ability to follow through without prompting.
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Clear, professional communication skills and strong interpersonal abilities.
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Discretion and sound judgment when handling confidential information.
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Comfort working in a fast‑paced environment.
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Proficiency in Microsoft Office; PeopleSoft or HRIS experience is a plus.
EDUCATION & EXPERIENCE High school diploma required; bachelor's degree preferred. Experience in a law firm or professional services environment is beneficial.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
