Overview
Administrative Assistant Jobs in London, UK at BCI
Position: Administrative Assistant, (15-month fixed term
With $295.0 billion of gross assets under management as of March 31, 2025, British Columbia Investment Management Corporation (BCI) is the provider of investment management services for British Columbia’s public sector and one of the largest asset managers in Canada.
Headquartered in Victoria, British Columbia, BCI’s teams span Vancouver, New York, London, and Mumbai.
BCI integrates environmental, social, and governance (ESG) factors into all investment decisions to meet clients’ risk and return requirements. Our people shape employee‑focused initiatives, creating a strong culture. Visit our BCI Values in Action page to learn more about our culture and values.
THE TEAM
On behalf of BCI’s clients, the Infrastructure & Renewable Resources (I&RR) team invests globally in infrastructure assets and businesses that provide stable long‑term investment returns. The I&RR portfolio has over $32 billion in AUM and ranks as the ninth largest institutional infrastructure investor globally. The portfolio spans energy, transport, utilities, data infrastructure, timberland, and agriculture.
In 2023 the I&RR team established its first international presence with the London, U.K. office, providing a platform to originate and manage investments in the U.K. and European markets.
THE OPPORTUNITY
BCI’s London office seeks a highly organized and detail‑oriented Administrative Assistant to support the Infrastructure & Renewable Resources global department for a 15‑month fixed‑term contract covering a maternity leave. The role reports to the Supervisor, Business Administration, who also serves as Executive Assistant to the Executive Vice President & Global Head.
The Administrative Assistant performs a wide range of administrative functions with a focus on travel and expense management for the department. The individual must function effectively in a fast‑paced environment, adapt to frequent changes in priorities and deadlines, and execute tasks with a high degree of accuracy and attention to detail.
WHAT YOU BRING
- Post‑secondary education with a minimum of 2 to 3 years of administrative support work experience
- Ability to multitask, demonstrate adaptability when faced with changing priorities, and meet deadlines while maintaining a service‑oriented mindset
- Strong organizational, analytical, and problem‑solving skills, with high attention to detail to address administrative challenges as they arise
- Proven background in delivering exceptional customer service
- A strong team player possessing a practical, common‑sense approach; responsible, reliable, results oriented, and able to take initiative
- Proficiency in Microsoft Office, SharePoint, Adobe Acrobat, and other standard office software applications
- A genuine enthusiasm for emerging technology and AI tools, with a willingness to experiment, learn, and embrace new ways of working that augment and enhance how we support the team
- Ability to collaborate and foster positive relationships with external contacts and internal staff members
- Excellent verbal and written communication skills
- Experience in working on complex travel itineraries
- Prior experience in a corporate setting is preferred
- Collaborates with the broader admin team to provide travel coordination and process expense reimbursements for team members
- Coordinates booking of flights, hotels, and ground transportation
- Processes travel expenses and reconciles travel‑related costs
- Stays informed on travel risks, restrictions, and special requirements, including visa applications and travel documentation; providing updates as required
- Processes team member’s general business expense claims for reimbursement
- Performs monthly reconciliation of corporate credit card expenses
- Collaborates with the admin team to stay updated on schedules, events, team vacation/travel, and department‑wide updates, ensuring timely delivery of department communications
- Contributes to additional administrative services in support of the growth and expansion of the I&RR program, including general clerical services such as printing, photocopying, formatting, scanning, and handling ad‑hoc requests, with an emphasis on confidentiality
- Collaborates with the admin team to…
Title: Administrative Assistant
Company: BCI
Location: London, UK
Category:
