Overview
Administrative Assistant Jobs in Diamond Bar, CA at Infojini Inc
Title: Administrative Assistant
Company: Infojini Inc
Location: Diamond Bar, CA
Below is the job description for the position:
Job Title: Administrative Assistant
Location: Diamond Bar, CA 91765
Duration: 6+ months full time position (with possible extension)
Work Schedule: Four 10-hour days, Tuesday – Friday, 7:00 a.m. to 5:30 p.m.
Work Location: – parking is free. This position will be required to work onsite.
State Client
Job Description:
REQUIRED QUALIFICATIONS
· Minimum typing speed of 45 net words per minute.
The candidate’s typing speed (have a valid typing certificate provided by the candidate, documenting minimum 45 WPM)
· At least two years of experience as an Administrative Assistant or two years of responsible clerical experience in supporting a manager or above.
· Modern office practices and procedures, including file and recordkeeping systems; standard and automated office equipment, correct English usage, grammar, spelling, vocabulary and punctuation.
· Good communication skills, with the ability to interact with agency employees to obtain and/or clarify information concerning credit card payments.
· Excellent organizational skills, including the capability to scan and file documents in alphabetical, numerical, chronological and subject matter order.
· High level of proficiency with Microsoft Office 365 applications.
· Has demonstrated the ability to meet deadlines with accuracy and excellent attention to detail.
JOB DUTIES
· Performs a variety of secretarial and office support services responsibilities, including administrative assignments to relieve superiors of routine office management and coordination responsibilities.
· Screens a variety of office and telephone calls referring inquiries to other staff members or personally responds to requests for information, as appropriate; acts as liaison for the manager/supervisor with subordinate staff and representatives of other divisions and agencies to obtain and transmit information, requests and instructions.
· Reviews and arranges incoming correspondence in order of priority for the manager/supervisor; refer other correspondence and materials to subordinate staff for reply, as appropriate, and follows up to ensure timely completion.
· Operates standard or automated office equipment to type a variety of correspondence, memoranda, reports, forms and other finished copies, from rough draft or handwritten materials; arranges materials in the proper format and proofreads finished copies for completeness and accuracy of spelling, punctuation and typing.
· Schedules appointments and arranges conferences, and meetings for the manager/supervisor; prepares agendas, documents, presentations, etc. for various meetings and workshops; may attend meetings, take minutes and prepare summaries.
· May take and transcribe dictation from shorthand notes or transcribes from recorded dictation; compose routine correspondence or memoranda which require extensive knowledge of the supervisor's duties, office procedures and policies.
· Prepares and processes purchase requisitions; tracks purchasing activities, monitors order status, and maintains accurate documentation of procurement transactions in accordance with established policies and procedures.
· Conducts research and compiles data from a variety of sources for general information purposes, special reports and projects; able to prepare a variety of reports for supervisor's approval.
· Performs routine personnel, budget, timekeeping and other office support services; establishes and maintains a variety of office files, records and log; develops and modifies office procedure and practices as necessary.
· May act in a lead capacity over other clerical employees.
