Overview
Administrative Assistant Jobs in Saratoga Springs, NY at Confidential
Essential Responsibilities
· Compile, organize files for each deal we are acquiring
· Follow up with sellers/brokers regarding additional items needed
· Listen in on conference calls, take notes and assist with following up with appropriate parties on actionable items.
· Review due diligence materials to make sure they are complete and organized properly
· Organize existing companywide digital file system (t drive)
· Manage a list of statuses of acquisitions for each deal and timing for various items
· Maintain and manage all records/spreadsheets, databases, etc. and circulate updated closing dates to team as needed
· Be the liaison between home office, transition team and filed staff for any properties we are acquiring to ensure a smooth transition
· Coordinate and schedule onsite property inspection for owned sites and properties we have under contract.
Qualifications
· Associate’s degree or higher required
· Detail oriented and ability to multi-task and manage deadlines
· Process-oriented, strong organization skills, and ability to prioritize tasks as needed
· Ability to manage sensitive and critical information
· Dedication to fostering an effective, collective, high-performing, and collegial work environment
· Willing to collaborate as part of a team and support team, but also able to work independently with minimal supervision
· Ability to work with all levels of personnel
· Demonstrated interpersonal skills are required
· Strong computer skills, including Microsoft Office applications and web-based applications and databases
· Dependability, ability to follow instructions and take responsibility for actions
Compensation
· Competitive rate of pay and a generous benefits program
· Medical, Dental, life, vision, short-term disability, and long-term disability insurance program
· Paid vacation time; paid sick time; paid holidays
Monday – Friday, 8am-5pm
Equal Opportunity Employer Statement
We are an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.
Pay: $24.00 – $25.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Education:
- Associate (Required)
Work Location: In person
Title: Administrative Assistant
Company: Confidential
Location: Saratoga Springs, NY
