Overview
Administrative Assistant Jobs in Tamuning, GU at Ellen’s Realty
Administrative/Office Assistant
Job Description:
As an Administrative Assistant at Ellen’s Realty, you will play a pivotal role in supporting our daily operations and ensuring efficient coordination among various departments. This position requires exceptional organizational skills, proficiency in administrative tasks, and the ability to handle a wide array of responsibilities independently. We are seeking a motivated and detail-oriented individual who thrives in a dynamic and fast-paced environment.
Essential Duties:
- Provide administrative support to various departments within Ellen’s Realty, including property management, listings, and sales agents
- Communicate professionally and efficiently with clients, tenants, and vendors, addressing inquiries, requests, and concerns in a timely manner
- Assist in Answering calls, receiving payments, making runs
- Assist in the preparation and coordination of rental agreements, purchase contracts, and other documentation
- Perform administrative tasks such as data entry, filing, photocopying, and maintaining office supplies
- Utilize Microsoft Word, Excel, and Google Workspace (or equivalent) to create and update reports, spreadsheets, and presentations
- Demonstrate technical proficiency and adaptability with various software applications and tools used in real estate transactions
- Coordinate with vendors and tenants for repair appointments, requests from owners, ensuring accurate scheduling and timely follow-up
- Maintain confidentiality of sensitive information and adhere to company policies and procedures
Qualifications:
- High School Diploma or Equivalent required. Associates/Bachelors degree a plus.
- Experience as an administrative assistant or in a similar role, preferably in the real estate industry
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (or equivalent)
- Must have a drivers license and own car for reliably getting to work and making runs
- Strong tech-savviness and ability to quickly learn new software applications
- Experience with graphic design software like Canva is a plus
- Excellent verbal and written communication skills, with a strong attention to detail
- Self-motivated and able to work independently with minimal supervision
- Highly organized and capable of prioritizing tasks effectively in a multi-faceted business environment
- Demonstrated ability to follow through on assigned tasks without constant reminders
- A professional demeanor with the ability to maintain a positive attitude even in challenging situations
Job Type: Full-time
Pay: $12.00 – $15.00 per hour
Benefits:
- Health insurance
Application Question(s):
- If you get hired, how soon can you start?
- Do you speak any other language other than English?
- After work, what is your hobby?
- Do you have Guam Driver License?
- Please write a cover letter. This is an opportunity for you to explain why you would be a good fit for this role. If you have any gaps in employment, please include an explanation.
- Are you college graduated?
- Do you own your own car?
Experience:
- Customer service: 2 years (Preferred)
Work Location: In person
Title: Administrative Assistant
Company: Ellen’s Realty
Location: Tamuning, GU
