Overview
Office Administrator Jobs in Winooski, VT at Prop Ready
Summary
About Prop Ready
Prop Ready is a Vermont-based general contracting company specializing in residential and commercial remodels, new construction, and custom builds. We pride ourselves on delivering exceptional craftsmanship and a seamless client experience from concept to completion.
We’re seeking a highly organized, proactive, and detail-oriented Office Administrator to keep our operations running smoothly, support our team, and improve systems that keep projects and clients on track.
We are looking for someone who is self motivated and can help improve organization and financial tracking within the company. Someone who can create reliable systems from scratch based on company needs.
Key Responsibilities
Administrative & Office Management
- Answer phone calls, emails, and messages promptly and professionally.
- Book estimates for our sales people
- Maintain and update company records, contracts, and project documentation.
- Manage subcontractor onboarding, ensuring W-9s, insurance, and licenses are collected and kept up to date.
- Organize digital and paper filing systems for easy access to client, vendor, and project information.
Project & Client Support
- Track active jobs, deadlines, and deliverables in the company CRM.
- Schedule site visits, inspections, and subcontractor meetings.
- Maintain client communications, sending updates, reminders, and follow-ups.
- Assist with generating and sending contracts, invoices, and change orders.
Financial & Tracking
- Create job costing and profitability reports by entering expenses and comparing projected vs. actual costs.
- Collect and file receipts, bills, and subcontractor invoices.
- Assist in payroll and time tracking for laborers.
Skills & Qualifications
- 2+ years of administrative experience (construction industry a plus but not required).
- Experience with QuickBooks Online is required
- Strong organizational and multitasking skills.
- Excellent written and verbal communication.
- Proficient with computers and software
- Comfortable learning new software for invoicing, and job tracking (experience with jobber is a plus but not required)
- Detail-oriented with a proactive problem-solving mindset.
Pay and Working Hours
Pay ranges from $52,000 a year to $60,000 a year depending on experience
Working hours are 7am to 5pm, Monday to Thursday. This means 3 day weekends every week!
Job Type: Full-time
Pay: $52,000.00 – $60,000.00 per year
Benefits:
- Flexible schedule
- Paid time off
Experience:
- Construction administrative: 2 years (Required)
- QuickBooks: 2 years (Required)
Ability to Commute:
- Winooski, VT 05404 (Required)
Ability to Relocate:
- Winooski, VT 05404: Relocate before starting work (Required)
Work Location: In person
Title: Office Administrator
Company: Prop Ready
Location: Winooski, VT
