Overview
Administrative Assistant Jobs in Pasadena at PASADENA WEIGHT LOSS CENTER
Administrative Assistant
Job Title: Administrative Assistant — Modern Medical Practice (Pasadena, Flexible Schedule) Location: Pasadena, CA (On-site) Job Type: Full-time Pay: $[26–33]/hour [DOE] Schedule: Flexible — we’ll work with you on hours that fit your life
About Fit50MD Fit50MD (formerly Pasadena Weight Loss Center) is a weight loss, precision medicine, and longevity practice serving adults 50+ in Pasadena since 1996. We’re a small, established team in the middle of an exciting growth and modernization phase — new branding, new tech stack, new programs — and we’re looking for sharp, dependable people who want to grow with us.
The Role We’re hiring an Administrative Assistant to support our Office Manager and run the back office of the practice. This is a key role for someone who’s organized, accurate, and quietly excellent at making things run. You’ll have real ownership, room to grow, and a flexible schedule that respects your life outside of work.
What You’ll Do
- Run day-to-day administrative operations: filing, document control, supply ordering, vendor coordination
- Handle bookkeeping and accounting tasks: AP/AR, invoice tracking, memberships, expense reconciliation, deposits (QuickBooks)
- Maintain HR and compliance files (employee records, HIPAA, OSHA logs, training records)
- Coordinate with vendors, payroll services, and our outside accountant
- Help us continue digitizing and modernizing our systems
- Provide administrative backup to the Office Manager
Who We’re Looking For
- Bilingual: English and Spanish native level proficiency.
- A track record of professional stability — we’re looking for someone whose résumé shows real tenure (ideally 2+ years at each prior role, with 5+ years of overall consistent work history)
- 2+ years of administrative experience; medical office, wellness clinic, or med spa experience strongly preferred
- Comfort with modern tools: QuickBooks, Google Workspace, Excel, EHR systems, digital filing
- Strong attention to detail and discretion with confidential information
- Self-starter who thrives with autonomy and a flexible schedule
- Open to a standard background check as part of our hiring process
Big Pluses
- Background in weight loss, longevity, hormone therapy, or med spa/aesthetics environments
- HIPAA and OSHA-trained (or willing to complete training on hire)
What We Offer
- Flexible schedule that fits real life
- A modern, growing practice with stable footing (30 years and counting)
- Real ownership and the chance to help shape how we operate
- [Health benefits/retirement, etc.]
- A long-tenure team that actually likes each other
Pay: $26.00 – $33.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Employee discount
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
Work Location: In person
Title: Administrative Assistant
Company: PASADENA WEIGHT LOSS CENTER
Location: Pasadena
