Administrative Assistant

At Strive Recovery, we are committed to transforming lives through compassionate, evidence-based behavioral health and addiction services. As we grow, we are seeking dedicated professionals who are ready to elevate care and make a difference every day.

Position Summary

The Administrative Assistant serves as a key support role within the facility, providing administrative, operational, and clerical assistance to ensure the smooth day-to-day functioning of the organization. This role requires strong interpersonal skills, professionalism, and the ability to create a welcoming and supportive environment for clients, staff, and visitors.

Job Responsibilities

Administrative & Operational Support

• Provide comprehensive administrative support to the Executive Team and leadership staff
• Manage calendars, schedule meetings, and coordinate appointments
• Maintain accurate records, meeting notes, and documentation
• Assist with special projects and additional tasks as assigned

Human Resources Support

• Assist with onboarding tasks and employee documentation
• Support HR-related record keeping and file management
• Maintain confidentiality of sensitive employee information

Census & Reporting

• Track and maintain daily census data
• Provide updates and reports to leadership as needed
• Ensure accuracy and timeliness of all census-related documentation

Communication & Front Office Management

• Serve as the first point of contact for the facility, providing welcoming and professional experience
• Answer and direct incoming phone calls appropriately
• Manage inbound and outbound mail distribution
• Assist with vendor communications and coordination

Organizational & Facility Support

• Maintain organized filing systems (digital and physical)
• Support coordination of meetings, including preparation of materials
• Assist in maintaining efficient office operations

• Competitive salary
  

• Medical, Dental and Vision plans

• Vacation plan

• Paid Time Off

• Professional growth opportunities

• Regular staff appreciation and recognition

Qualifications

• Strong interpersonal and communication skills
• Professional demeanor with a customer-service mindset
• Excellent organizational and time-management abilities
• Ability to multitask and prioritize in a fast-paced healthcare environment
• High level of discretion and confidentiality
• Proficiency in Microsoft Office and basic administrative systems

Preferred Experience

• Previous administrative experience in healthcare, behavioral health, or SUD settings
• Familiarity with HIPAA and patient confidentiality standards

Key Competencies

• Dependability and attention to detail
• Problem-solving and adaptability
• Team collaboration
• Compassion and empathy when working in a behavioral health setting