Overview
Administrative Assistant Jobs in Bear Creek Township, PA at ÀNI Art Academies Waichulis
ÀNI Art Academies is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide direct support to the General Manager and Creative Director. This role is integral to the efficiency of daily operations and requires a candidate who can manage multiple priorities, anticipate needs, and uphold a high standard of organization and execution across administrative, logistical, and operational tasks.
Duties and Responsibilities:
The Administrative Assistant will serve as a key operational support to the General Manager and Creative Director, ensuring that systems, logistics, and administrative functions run smoothly and efficiently. Responsibilities include, but are not limited to:
- Managing and maintaining inventory systems for art supplies, equipment, and materials with accuracy and consistency
- Overseeing shipping logistics, including packing, tracking, and coordinating domestic and international shipments of artwork and supplies
- Supporting planning and execution of exhibitions, events, and internal operations through logistical coordination
- Maintaining detailed records, spreadsheets, and reports related to inventory, shipments, and operational workflows
- Preparing, formatting, and managing professional documents using Microsoft Word and Excel
- Assisting with scheduling, correspondence, and administrative coordination on behalf of leadership
- Anticipating operational needs and proactively addressing gaps in organization or workflow
- Organizing and maintaining storage systems, files, and internal processes to a high standard
- Supporting special projects and initiatives as directed by the General Manager and Creative Director
- Acting as a reliable point of coordination to ensure tasks are completed efficiently and on time
Skills / Qualifications:
- Strong organizational skills with high attention to detail
- Proficiency in Microsoft Excel (essential) and Microsoft Word
- Ability to manage multiple tasks and prioritize effectively
- Strong problem-solving and critical thinking abilities
- Excellent written and verbal communication skills
- Ability to work independently and as part of a team
- Willingness to learn new systems and processes
- Self-motivated with a proactive, take-initiative mindset
Preferred Qualifications:
- Prior experience in administrative support, logistics, or inventory management
- Familiarity with shipping platforms and tracking systems
- Experience with Adobe Creative Suite and/or WordPress is a plus
- Experience working with spreadsheets for tracking and reporting
- Familiarity with digital file organization systems (e.g., Dropbox, Google Drive)
- Ability to learn additional tools and systems as needed
- Interest in or familiarity with art, galleries, or creative environments
Pay: $18.00 – $20.00 per hour
Work Location: In person
Title: Administrative Assistant
Company: ÀNI Art Academies Waichulis
Location: Bear Creek Township, PA
