Overview
Office Administrator Jobs in Harrah, OK at Extrinsic Ambitions LLC
Job Summary
We are a Processing company in the Medical Marijuana Industry. Candidate must be comfortable with working around Medical Marijuana. Candidate must have a good working knowledge of OMMA state tracking system known as METRC. The ideal candidate will possess strong administrative, communication, and organizational skills, with experience in office management, bookkeeping, and human resources. This role involves managing schedules, vendor relationships, and ensuring smooth workflow across various departments. The Office Administrator will play a vital role in maintaining an efficient, professional, and welcoming office environment.
Responsibilities
- MUST HAVE KNOWLEDGE OF THE OKLAHOMA MEDICAL MARIJUANA STATE TRACKING SYSTEM, KNOWN AS METRC.
- Oversee vendor management, including procurement and service contracts
- Handle bookkeeping tasks using QuickBooks, including invoicing and expense tracking
- Support human resources functions such as onboarding, training & development, and employee record keeping
- Assist with payroll processing and ensure timely payments
- Organize office supplies inventory and manage filing systems for easy retrieval of documents
- Supervise front desk operations, including multi-line phone systems and visitor management
- **Maintain office policies, procedures, and ensure compliance with organizational standards**
- Provide clerical support including data entry, document preparation, and correspondence
- Manage office budget tracking and assist with financial reporting as needed
- Ensure effective communication across departments through email correspondence, phone etiquette, and internal memos
Skills
- MUST HAVE KNOWLEDGE OF THE OKLAHOMA MEDICAL MARIJUANA STATE TRACKING SYSTEM, KNOWN AS METRC
- Proven experience in office management or administrative roles with strong clerical background
- Excellent communication skills—both verbal and written—with professional phone etiquette. Preferred bilingual in Spanish as a second language.
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
- Experience with QuickBooks or similar accounting software for bookkeeping and payroll tasks
- Knowledge of human resources processes including onboarding, training & development, and employee records management
- Supervising experience to oversee team members or administrative staff effectively
- Proficiency in schedule management tools and calendar organization software
- Vendor management skills to negotiate contracts and maintain supplier relationships
- Ability to handle sensitive information discreetly while maintaining confidentiality
- MUST HAVE KNOWLEDGE OF THE OKLAHOMA MEDICAL MARIJUANA STATE TRACKING SYSTEM, KNOWN AS METRC
This position offers an opportunity to be a key contributor within a dynamic organization where your organizational expertise will support overall business success.
Job Type: Full-time
Pay: $13.00 – $20.00 per hour
Work Location: In person
Title: Office Administrator
Company: Extrinsic Ambitions LLC
Location: Harrah, OK
