Overview
Administrative Assistant Jobs in County Mayo, Ireland at Hays
Title: Administrative Assistant
Company: Hays
Location: County Mayo, Ireland
- Job Title: Fleet Administrator
- Location: Castlebar (Hybrid)
- Job Type: 12‑Month Contract
The Role
We are currently seeking a Fleet Administrator to provide comprehensive administrative and operational support to the Fleet Team. This role offers a varied workload, exposure to multiple business units, and the opportunity to contribute to continuous improvement initiatives. The position suits a highly organised individual who thrives in a fast-paced, target-driven environment.
Key Duties and Responsibilities
- Act as the primary customer interface, responding to fleet-related queries
- Create requisitions through the Oracle system across all business units
- Ensure timely receipting and processing of invoices, managing and resolving exceptions
- Liaise with suppliers and vendors, tracking and escalating queries as required
- Maintain fleet documentation, SharePoint site, and document management systems
- Manage fleet communications including inboxes, text alerts, and fleet bulletins
- Ensure adherence to company policies and procedures from a compliance perspective
- Track, analyse, and format fleet KPIs for monthly departmental reporting
- Compile weekly, monthly, quarterly, and ad-hoc reports
- Prepare presentations, spreadsheets, meeting minutes, and reports
- Assist in the preparation and administration of tender and contract documentation
- Coordinate diary management and travel arrangements for the Fleet Team
- Support fleet training through scheduling and coordination of training courses
- Assist with vehicle and equipment purchase orders and delivery tracking
- Document processes and support the implementation of operational efficiencies
- Analyse data from a variety of reports
- Provide general administrative support as required
Ad-Hoc Duties and Responsibilities
- Maintain daily and weekly operational logs for management reporting
- Proactively identify opportunities to improve fleet processes
- Carry out additional administrative duties in line with the broad nature of the role
Knowledge, Skills, and Experience
- Relevant third-level qualification
- A minimum of 3 years’ experience in a similar role is desirable
- Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Knowledge of Microsoft Project is an advantage
- Experience with ERP systems, particularly Oracle, is beneficial
- Excellent organisational and analytical skills with strong attention to detail
- Ability to multitask and work effectively in a fast-paced environment
- Strong judgment, decision-making, and problem-solving skills.
If you are interested, please apply directly to the job.
