Overview
Executive Assistant Jobs in Tampa, FL at Posi_tech
Job description:
At Posi-Tech, every call is answered by a person who knows the products and knows the customer. We have operated that way since 1989 as a family-owned distributor serving hundreds of electrical distributors nationwide with over 5,000 products and a team that values accountability over automation. In an industry that has largely moved on from personal service, we have not, and we are looking for someone who shares those values.
Position Overview
We have an immediate opening for a dependable, detail-oriented individual to serve as an Executive Assistant to ownership with at least 5 years of administrative experience. This is a hands-on role that spans both office and warehouse functions and requires someone who can manage a steady workload with accuracy, professionalism, and initiative.
Office Responsibilities
- Work alongside ownership to support daily office operations
- Serve as the primary point of contact for customers throughout the sales process
- Answer incoming calls and respond to customer inquiries professionally
- Enter and manage sales orders accurately and efficiently
- Maintain and update pricing, product descriptions, and specifications in Excel and internal systems
- Verify catalog descriptions against inventory records, labels, and packaging standards
Warehouse & Operational Responsibilities
We operate as a team, and everyone here pitches in where needed.
- Conduct periodic inventory checks for customers
- Participate in mandatory annual warehouse inventory counts
- Complete a minimum one-week cross-training period in the warehouse to build product and system knowledge before transitioning to the office role
What We Are Looking For
- Excellent customer service skills and strong computer proficiency
- Prior administrative experience is required
- Ability to communicate clearly and professionally with customers in person and by phone
- Strong conversational etiquette for all customer-facing and internal interactions
- Strong work ethic and willingness to work collaboratively with the team
- Self-starter with the ability to identify areas for improvement and act on them
- Organized, with a focus on maintaining a clean and efficient work environment
Qualifications
- Prior experience in small parts distribution or supply chain logistics; electrical industry background is a plus
- Proficiency with Microsoft Excel, including functions such as VLOOKUP or XLOOKUP, sorting, formatting, and data cleanup
- Experience with ERP or CRM software
- Proficiency in Word and Adobe Acrobat
Schedule & Benefits
- Monday through Friday, 8:00 AM to 4:00 PM
- 7 days combined vacation and personal time, beginning to accrue after 90 days
- Paid holidays after 90 days
- Health benefits available
Drug-Free Workplace & Pre-Employment Screening
Posi-Tech is a drug-free workplace. Employment is contingent upon a clean criminal background check and a negative pre-employment drug screen.
We test for all federally prohibited controlled substances. A confirmed positive result will disqualify an applicant from employment, without exception. Our screening policy is governed by federal standards; state-issued authorizations do not alter these requirements.
Qualified applicants will be contacted for a phone interview prior to scheduling an in-person meeting.
Posi-Tech is an equal opportunity employer. All qualified applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable law.
Pay: $21.00 – $25.00 per hour
Benefits:
- Health insurance
- Paid time off
Application Question(s):
- Please do not apply if you do not live in the north Tampa, Wesley Chapel, Lutz, Land O’ Lakes or Zephyrhills area. Please answer YES, I understand.
- This position requires successful completion of both a criminal background check and a drug screening. If you are unable to meet these requirements, please do not apply. Please reply with “I understand” to confirm acknowledgment of these conditions.
- You are required to be proficient in Microsoft Excel, including entering data, applying basic formulas (such as SUM and AVERAGE), and sorting or filtering rows. A proficiency test will be administered during the interview if you are selected. Please confirm: "I am proficient and understand I will be tested."
- You will be required to cross train in the warehouse for at least 1 week. This will ensure you become familiar with our products and operating system prior to working inside. If you can’t meet these requirements, we would regretfully be unable to consider your application. Please reply YES, I understand and accept
Education:
- High school or equivalent (Required)
Experience:
- Administrative: 5 years (Required)
Language:
- English (Required)
License/Certification:
- Driver’s license (Required)
Location:
- Tampa, FL 33619 (Required)
Work Location: In person
Title: Executive Assistant
Company: Posi_tech
Location: Tampa, FL
