Overview
Administrative Assistant Jobs in Newark, USA at CompoSecure
The Administrative Assistant provides high‑quality administrative and operational support to leaders and/or teams across the organization. This role requires strong organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast‑paced environment. The Administrative Assistant serves as a key partner in ensuring efficient day‑to‑day operations, clear communication, and professional coordination of administrative activities.
Work five days a week on‑site in Somerset, NJ.
Key Responsibilities Administrative & Operational Support
- Provide day‑to‑day administrative support including calendar management, meeting coordination, travel arrangements, and expense reporting
- Prepare, proofread, and format correspondence, reports, presentations, and other business documents
- Organize and maintain electronic and physical filing systems; retrieve information as needed
- Coordinate documents for review and signature, including routing via Docu Sign or similar tools
Meeting & Communication Coordination
- Schedule and organize internal and external meetings, including logistics and materials preparation
- Serve as a point of contact for internal and external stakeholders; respond to routine and non‑routine inquiries professionally
- Support preparation for leadership meetings by compiling materials, agendas, and follow‑up items
- Coordinate end‑to‑end meeting logistics, including room setup, technology needs, catering/food orders, and preparation of agendas, materials, and supplies to ensure meetings run smoothly and professionally
Project & Task Management
- Track tasks, deadlines, and action items to support timely completion of projects
- Assist with special projects, presentations, and ongoing administrative initiatives
- Support multiple leaders or departments as needed, prioritizing workload based on business needs
Confidentiality & Professional Judgment
- Handle sensitive and confidential information with discretion and professionalism
- Exercise independent judgment in organizing work, prioritizing requests, and resolving administrative issues
Other Important Responsibilities
- Interact with vendors, customers, and business partners as required
- Order supplies and support general office operations as needed
- Perform other related duties consistent with the role
Qualifications
- High school diploma or equivalent work experience required; associate or bachelor’s degree preferred
- 3–5+ years of experience in an administrative assistant or similar support role (scope may vary by level)
- Strong organizational, time‑management, and prioritization skills
- Excellent written and verbal communication skills
- High attention to detail with ability to self‑review work for accuracy
- Proven ability to maintain confidentiality and exercise sound judgment
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and document management tools
- Ability to work independently and collaboratively in a fast‑paced environment
Benefits
- Medical, prescription, dental, and vision coverage
- Company‑paid life and disability insurance
- Annual bonus opportunities
- Employee assistance program (EAP)
- Opportunities for career growth and advancement
Compo Secure is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We also provide equal opportunity to individuals with disabilities and protected veterans.
#J-18808-Ljbffr
Title: Administrative Assistant
Company: CompoSecure
Location: Newark, USA
Category:
