Overview
Administrative Assistant – 1549 Jobs in Latin America at LaTeam Partners
Title: Administrative Assistant – 1549
Company: LaTeam Partners
Location: Latin America
Administrative Assistant for Sales Team
Job Type: Full-time, remote. Hired as a contractor
Working Schedule: Monday to Friday, EST Timezone working hours
Client: Virtual Chief´s of Staff https://vchiefs.com/
About the Client
Founded in 2016, we specialize in connecting business leaders with fractional and interim executives across a wide range of functions, including HR, operations, strategy, project management, marketing, and more.
Our model supports startups, small and medium-sized businesses, nonprofits, and educational organizations by providing experienced professionals on a flexible basis. This enables leaders to focus on strategic priorities while leveraging expert support as needed.
Overview
We are seeking a full-time, fully remote Administrative Assistant to support our Business Development (BD) team and Account Executives (AEs) during an exciting phase of company growth. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced environment and enjoys balancing administrative responsibilities with team collaboration.
The Administrative Assistant will play a key role in managing daily operations, streamlining communication, and ensuring smooth coordination between clients, consultants, and internal stakeholders.
Key Responsibilities
- Manage and organize inbox communications for Account Executives:
- Triage emails and route messages to appropriate internal teams
- Draft and respond to client communications, including follow-ups and check-ins
- Prepare and send candidate profiles to clients
- Coordinate scheduling and logistics for meetings
- Prepare daily summary reports for Account Executives, including:
- Next-day meeting schedules and briefs
- Urgent communications
- Updates on deal flow
- Research and develop meeting briefs and agendas for client interactions
- Assist with drafting and preparing client and consultant contracts
- Maintain accurate and up-to-date records in CRM systems (e.g., Zoho)
- Organize and manage internal documentation and shared drives to ensure strong knowledge management
- Utilize and adapt to internal tools and systems to improve efficiency
- Provide general administrative and operational support as needed
Qualifications
- Minimum of 2 years of administrative or executive support experience
- Prior experience supporting a US-based sales or business development team is ideal
- Proficiency in calendar management and scheduling (Google Workspace preferred)
- Experience working with CRM systems (e.g., Zoho)
- Strong organizational skills with exceptional attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Excellent written and verbal communication skills in English (required)
- Proactive, reliable, and process-oriented mindset
