Overview
Administrative Assistant Jobs in Boynton Beach, FL at TMT Properties
Position Overview:
The Administrative Assistant plays a critical role in the daily operations of Nexus Workspaces by supporting the Property Manager and delivering exceptional service to our clients. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment. This role requires strong communication skills, the ability to problem-solve quickly, and a genuine desire to support both clients and internal team members.
Key Responsibilities
1. Reception & Client Interaction
- Serve as the first point of contact for clients, guests, and prospective tenants with a warm, polished, and professional demeanor.
- Answer, screen, and route incoming calls; respond to inquiries in a timely and accurate manner.
- Maintain a clean, inviting, and well-organized reception area and break room that aligns with Nexus Workspaces’ high customer service standards.
2. Administrative Support
- Perform general administrative tasks including data entry, document preparation, filing, recordkeeping, and handling incoming/outgoing mail.
- Assist the Property Manager with daily operational tasks, ensuring accuracy and timely completion.
- Coordinate, schedule, and prepare conference rooms for client use, ensuring all meeting spaces are cleaned and reset after each appointment.
- Support onboarding of new tenants by preparing welcome materials, keycards, signage, and other setup needs.
3. Billing & Financial Coordination
- Assist with billing processes, tenant account updates, and monthly invoicing.
- Provide accounts receivable support, including tracking payments and monitoring outstanding balances.
- Conduct collections follow-up calls/emails with professionalism and attention to detail.
4. Client Assistance & Tenant Support
- Provide hands-on support to current tenants, helping resolve questions or concerns quickly and effectively.
- Build and maintain strong rapport with clients to support retention and satisfaction.
- Communicate and coordinate with maintenance staff, vendors, and team members to address client needs and property matters.
Qualifications
- Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel (required).
- Strong computer literacy, including the ability to learn new systems quickly; experience with property management or CRM software is a plus.
- Excellent verbal and written communication skills with a professional and friendly demeanor.
- Highly organized with exceptional attention to detail and the ability to multitask effectively.
- Positive attitude, high energy, strong work ethic, and a willingness to take initiative.
- Ability to work independently and collaboratively with a variety of personalities in a fast-paced environment.
- Bilingual in Spanish is a plus.
- Reliable transportation required.
- Prior administrative, receptionist, or customer service experience strongly preferred.
What We Offer
- Competitive hourly wage starting at $18/hour.
- Opportunities to work with a dynamic mix of business owners and professionals.
- Ongoing training, coaching, and professional development.
- Comprehensive benefits package including PTO, Health/Dental/Vision/Life Insurance, and Paid Holidays.
- A collaborative and growing workplace environment with a vibrant company culture.
Job Type: Full-time
Pay: From $18.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Administrative Assistant
Company: TMT Properties
Location: Boynton Beach, FL
