Overview
Administrative Assistant Jobs in Rantoul, IL at Village of Rantoul, IL
JOB INFORMATION
The Village of Rantoul is now accepting applications for a full-time Community Planning & Development Assistant.
The Community Planning & Development Assistant will assist the staff of the Community Planning & Development Department with various Administrative support tasks. Specific duties to be performed by the Assistant include helping with registering all residential property, scheduling and coordinating inspections, monitoring delinquencies and code compliance progress, administering the contractor licensing renewal process, and maintaining all departmental files and records.
The Assistant will demonstrate outstanding leadership, communication, time management and technical skills through effective collaboration, using team resources, progressive decision making and personal responsibility.
REQUIREMENTS
- Preferred Associates Degree in Business Administration or similar; but must have at least a High School Diploma or equivalent
- Bi-lingual Spanish is preferred
- At least two years’ experience in an Administrative environment
- Have at least two years of basic accounting or bookkeeping experience
- Proficiency in Microsoft Office
- Have at least four years of experience in customer service
- Exceptional organizational and time management skills
- Preferred knowledge in the Village of Rantoul values, ordinances, department policies, rules, and procedures
- Must be able to help problem solve and make appropriate decisions to our customers
- Must be able to effectively communicate orally and in writing with Village of Rantoul staff, visitors, and customers
- Must possess excellent multi-tasking skills
- Must be able to meet tight deadlines
- Willing to be a notary signing agent
- Ability to work independently with minimal supervision
ESSENTIAL FUNCTIONS OF JOB
- Welcome visitors and customers in a professional friendly manner
- Screen incoming calls and mail
- Work cooperatively with all Village of Rantoul staff toward the common goal of providing a high quality of services
- Assist contractors and the general public with the completion of Building Permit Applications
- Assist with issuing permits and direct building inspection requests to building inspectors
- Register new contractors and process annual Contractor License Renewals for Electrical and Mechanical Contractors
- Ensure that required documentation and fees are submitted before issuing license renewals for Fire Protection, Mechanical & Electrical Contractor Licenses
- Process and schedule inspections for Mobile Home Certificate of Occupancy Applications
- Maintain the Village’s plan inventory, including scanning & storing of building plans
- Register new landlords and their properties into the Village’s Rental Registration Program
- Prepare annual rental registration statements and process Rental Registration certificates
- Maintain a good rapport with landlords and property owners
- Assist tenants with Tenant Inspection Requests
- Identify and document use of recently sold residential properties
- Schedule life safety inspections for rental properties, tenant inspection requests and group homes
- Compile, scan, and email all paperwork to the Village Attorney for the filing of formal complaints for code enforcement cases and rental inspections, where violations were not brought into compliance
- Process all liens on properties for code enforcement cases, forward liens to Champaign County Recorder’s Office, process all lien payments and prepare necessary lien releases that are also sent to the Recorders’ office
- Maintain timesheets, post hours, and review payroll information for Department staff
- Prepare and process purchase orders and requisitions for the Department
- Understand and maintain accurate accounting on line item balances
- Prepare routine correspondences, monthly and weekly permit reports, and other reports as needed
- Maintain departmental correspondence, files, and records
- Notarize documents as needed
- Work closely with the Village Utility Department verifying property owners and tenants and accurate payment processing
- Active organizer and participant of Village of Rantoul annual Clean-Up Day
- Assist in the development and updating of operating procedures, policies, rules and regulations
- Prepare and process annual Fire Protection Agreements
Join our team as a Community Assistant and help shape the future of our community through innovative planning and development strategies!
To be considered for this position, please visit our website and fill out our online application today at www.myrantoul.com/jobs!
Job Type: Full-time
Pay: $41,100.00 – $50,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
Title: Administrative Assistant
Company: Village of Rantoul, IL
Location: Rantoul, IL
