Overview
Administrative Assistant Jobs in New York, NY at Motion Recruitment
Title: Administrative Assistant
Company: Motion Recruitment
Location: New York, NY
Our client, a financial service banking company, is hiring for an Administrative Assistant II to join their Medical Services team in New York City. This is a 12-month contract opportunity supporting the Colleague Total Rewards & Well-being organization.
You will provide administrative support to the Medical Services team, coordinate scheduling and documentation, maintain confidential medical records, and assist with wellness initiatives while partnering with nursing staff and senior business leaders.
Location: New York City (Hybrid)
Contract: 12 Months
Pay: 27/hr. on a W2
What you'll be doing:
• Serve as the primary point of contact for colleagues, leaders, and the Medical Services department
• Support nursing staff with day-to-day administrative operations
• Manage appointment scheduling, distribute required documents, and troubleshoot scheduling system issues
• Maintain confidential medical records and utilize the Electronic Medical Record (EMR) system for documentation and reporting
• Assist with wellness programs, promotional events, and special projects
• Process department invoices, corporate card transactions, and support monthly budget reconciliation
• Order office and medical supplies while ensuring efficient department operations
Qualifications:
• 2+ years of administrative or business support experience
• Strong organizational skills with excellent attention to detail and follow-up
• Ability to multitask, prioritize competing deadlines, and work independently
• Experience handling confidential and sensitive information with discretion
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint)
• Experience with Ariba and Concur is preferred
• Experience supporting executive teams or healthcare/medical services environments is a plus
