Overview

Administrative Assistant Jobs in Washington DC-Baltimore Area at RPStaffing

Title: Administrative Assistant

Company: RPStaffing

Location: Washington DC-Baltimore Area

RPStaffing is conducting an immediate search for the Membership Coordinator with national healthcare association. This is an exciting opportunity to work your way into a permanent job with an amazing organization with an incredible corporate culture.

***Candidates must be currently located in the Washington DC metro area***

Job Title: Membership Coordinator

Job Status: Temp-to-Permanent

Schedule: Full time, M-F

Hourly Compensation (Initial Temporary Period): $20.00

Annual Compensation (When Permanent): $56,000 in addition to excellent benefits

Remote Status: Hybrid, 4 days per week remote and 1 day per week onsite in Bethesda

Office Location: Bethesda (1 day per week)

POSITION SUMMARY

This position reports directly to the Director of Membership Services and supports a wide range of projects related to the maintenance of association management system including data entry, database clean-up, and process improvement. In addition, this role will support membership solicitation, member outreach, and engagement efforts.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Assists the Director of Membership Services with annual activities including the annual Call for Volunteers program, renewal campaigns, Student Interest Group tracking and renewal, and marketing promotions.
  • Supports the Director of Membership Services by preparing and distributing mailings including monthly membership packages, annual volunteer mailings, and various marketing mailings.
  • Maintains membership database by entering membership applications, updating entries, resetting membership passwords, and monitoring/removing database duplications.
  • Receives, organizes, and follows up with applicants, ensuring membership applications are complete. Prepares and sends monthly new member welcome packet mailings.
  • Prepares and distributes monthly membership approval reporting for the Membership Committee and Board.
  • Works with the accounting department to reconcile membership payments in IMIS and MemberSuite.
  • Digitizes membership applications and saves them to the appropriate archives folders.
  • Responds to general membership inquiries related to applications, receipts, and renewals.
  • Support the development and distribution of monthly Membership committee meeting minutes.
  • Assists with membership material generation and packing for the annual meeting.
  • Engages and assists members and meeting attendees at the annual meeting Membership booth.

QUALIFICATIONS, KNOWLEDGE, AND SKILLS REQUIRED

  • Minimum bachelor’s degree.
  • A minimum of 3 years of applicable work experience in a non-profit membership and marketing role.
  • Must possess exceptional organizational and time management skills, a proactive attitude, and excellent interpersonal skills.
  • Must possess excellent verbal and written communication skills, both oral and written.
  • Must possess a high proficiency in Microsoft Office Suite, Zoom, and SharePoint.
  • Must possess proficient technical capabilities in Association Management Systems (AMS), preferably MemberSuite and IMIS.
  • Must possess and demonstrate proficient prioritization skills and meticulous attention to detail.
  • Must demonstrate consistent professional conduct.
  • Must demonstrate the ability to complete assignments with minimal supervision.
  • Must demonstrate the ability to accurately manage membership data.
  • Must demonstrate the ability to complete administrative tasks with accuracy.
  • Must demonstrate the ability to work collaboratively with staff members across multiple departments within the organization.
  • Must work in the office at least one day a week.
  • Must be able to travel twice annually to staff the exhibit booth

ADA SPECIFICATIONS

This is a largely sedentary position that requires the ability to speak, hear, see, and lift small objects to 20 lbs. Ability to travel domestically occasionally, up to 10%.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Equal Opportunity Employer. This description was prepared by RPStaffing and is subject to change. This has been designed to indicate the general nature and level of work performed by employees within this job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This job may be modified at any time by adding or removing duties or benefits. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. RPStaffing job descriptions are based on client job descriptions and always adjusted for confidentiality.

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