Overview

Academic Records Coordinator 00280 Jobs in Newport News, VA at CNU’s Center For American Studies

Title: Academic Records Coordinator 00280

Company: CNU’s Center For American Studies

Location: Newport News, VA

Posting Details

Position Information

Working Title Academic Records Coordinator 00280 Role Title Education Support Specialist II Position Number 00280 FLSA Exempt Appointment Type Full Time Type of Posting General Public Is Sensitive Position? No If Sensitive Position, please paste statement Designated Personnel Yes Responsible Employee

This position is designated as a “responsible employee” who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.

If Designated Personnel, please paste statement

This position is a “designated position” meaning this position could potentially be required to work (depending on the event) during an emergency closing.

Statement of Economic Interest No If Statement of Economic Interest, please paste statement Is this a restricted position subject to availability of funding? No If Restricted Position, please paste statement Departmental Objective

To support the “Students First” philosophy by providing exemplary service and support to facilitate the registration and matriculation of students and to promote the success of CNU students in achieving their goal of obtaining a college education.

Purpose of the Position

This position coordinates related activities associated with student degree, advising, and learner records; maintenance and verification of academic records; and data integrity of academic records. It interprets and communicates complex university policies and federal laws, such as the Family Educational Rights and Privacy Act. This position uses independent decision-making and problem solving within complex guidelines. It assists with activities associated with maintenance and retention of academic records in compliance with the Library of Virginia.

Knowledge, Skills, And Abilities Related To Position

  • Knowledge of higher education and university policies and procedures
  • Knowledge of higher education programs
  • Ability to interpret, communicate, and apply regulations and legal statutes
  • Ability to interpret and communicate complex policies, procedures, rules, and regulations
  • Strong oral and written interpersonal communication skills
  • Excellent organizational and time management skills
  • Ability to function well in a high volume environment
  • Ability to work independently with detailed information
  • Ability and willingness to accept responsibility and work cooperatively with a diverse population
  • Ability to exercise good judgment and decision making
  • Knowledge of spreadsheet and database software
  • Demonstrated teamwork/team building skills

Education:

Education, Experience, Licensure, Certification Required

  • High school graduate or equivalent education/experience that equates to a high school diploma

Experience :

  • Experience working with confidential or classified information
  • Experience working with detailed records and/or data (with a high degree of accuracy)

Additional Consideration(s)

Education:

  • Bachelor’s degree or higher

Experience:

  • Experience in an institution of higher education
  • Experience working with confidential academic records
  • Experience with SQL* and CMS
  • Experience with Banner or other Student Information System databases
  • Experience with Microsoft Office Suite
  • Supervisory Experience

Salary Information Starting at $41,121, Commensurate with Education and Experience CNU Information

This position includes Commonwealth of Virginia and Christopher Newport University employee benefits. CNU offers a comprehensive benefits package to include retirement plans, medical, dental, vision, and a variety of other options. Available leave includes vacation, sick time, personal time, and volunteer/service leave. State employees are eligible for discounted travel, banking, legal and retail services, among others. To view more information about our benefits, please visit https://cnu.edu/hr/benefits/.

Role Code 29143 Conditions of Employment

  • This is a classified position. New and returning classified employees are required to complete a 12-month probationary period.
  • Selected candidate must attend a 2-day New Employee Orientation Program.

Is this position telework eligible? Yes Telework Eligibility Disclaimer

This position is eligible for periodic telework as determined by the department. Eligibility is not guaranteed, and is subject to supervisor approval. Eligibility will depend on the likelihood of the employee’s success in a telework arrangement and the supervisor’s ability to manage telework. Departments and/or Human Resources may modify or revoke eligibility at any time. Employees will be required to sign a Telework Agreement.

Physical/Cognitive Requirements

Light Lifting (less than 20 lbs.) Essential Moderate Lifting (20-50 lbs.) Marginal Heavy Lifting (more than 50 lbs.) Non-Applicable Pushing/Pulling Non-Applicable Standing Essential Sitting Essential Bending Essential Walking Essential Climbing Non-Applicable Reaching Essential Repetitive Motion Essential List other physical requirements

Emotional Demands

Fast Pace Essential Average Pace Essential Multiple Priorities Essential Intense Customer Interaction Essential Multiple Stimuli Essential Frequency Changes Essential

Mental/Sensory Demands

Memory Essential Reasoning Essential Hearing Essential Reading Essential Analyzing Essential Logic Essential Verbal Communication Essential Written Communication Essential List other mental/sensory requirements

Posting Detail Information

Posting Number PS1220P Number of Vacancies 1 Posting Date 06/09/2026 Closing Date 06/23/2026 Open Until Filled No Special Instructions to Applicants

CNU will only accept online applications through the jobs.cnu.edu website. Online applications must be received by midnight on the closing date indicated in a job announcement. Faxed, emailed, hand-delivered or mailed applications and attachments will NOT be accepted. Applicants are welcome to complete an online application by using computers located in the Office of Human Resources. Address: CNU North – 321 Hiden Boulevard, Suite 101, Newport News, VA 23606. Public computers are also available in nearby libraries and at the Virginia Employment Commission. Address: 600 Butler Farm Road, Hampton, VA 23666 (M-F 9am-4:30pm).

In order to be considered for this position, your application must provide evidence of experience and/or education supporting the requirements outlined in the posting. We encourage you to be clear and specific when describing your experience. *Responses to supplemental questions alone are not considered evidence of experience and/or education.

Quick Link for Direct Access to Posting https://jobs.cnu.edu/postings/20852 Advertising Text EEO/Diversity Statement(s)

Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity.

Notice of Non-Discrimination & Title IX Policy Statement

Reasonable Accommodation Request

Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to upload an approved AHP Letter received from the Department for Aging & Rehabilitative Services (DARS) or from the Department for the Blind & Vision Impaired (DBVI) to their applications.

Note: Certificates of Disability provided by DARS or DBVI dated April 1, 2022, through February 29, 2024, will still be accepted as applicable for the AHP. The name change to AHP Letter became effective March 1, 2024.

Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their AHP Letter.

Requesting an AHP Letter can be found at AHP Letteror by calling DARS at 800-552-5019.

Background Check

Applicant finalists are required to complete a CNU sponsored background check. After accepting employment, individuals are required to complete a USCIS Form I-9 (employment eligibility verification) and present documentation from the USCIS List of Acceptable Documents that establishes both their identity and employment authorization to work in the United States. The provided documents will be verified through the Department of Homeland Security E-Verify website.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  • Do you have a valid Interagency Placement Screening Form (Yellow Card)? This form is provided to Commonwealth of Virginia employees when they are notified that they will be affected by a layoff per Policy 1.30. This form must be attached in order to receive credit.
    • Yes
    • No
  • Do you have a Preferential Hiring Form (Blue Card)? This form is provided to Commonwealth of Virginia employees when they are notified that they will be affected by a layoff per Policy 1.30. This form must be attached in order to receive credit.
    • Yes
    • No
  • Have you retired from a VRS covered position?
    • Yes
    • No
  • Would you like to be considered for the Alternative Hiring Process (AHP)?
    • Yes
    • No
  • If you would like to be considered for the Alternative Hiring Process (AHP), did you provide your AHP Letter?
    • Yes
    • No
  • * Do you have a high school diploma or equivalent education/experience that equates to a high school diploma?
    • Yes
    • No
  • * Do you have experience working with confidential or classified information?
    • Yes
    • No
  • * Do you have experience working with detailed records and/or data with a high degree of accuracy?
    • Yes
    • No

Documents Needed To Apply

Required Documents

Optional Documents

  • Resume
  • Cover Letter
  • Other Application Materials
  • DD214
  • Licensure/Certification
  • Other Application Materials #2
  • Other Application Materials #3
  • Other Application Materials #4
  • Yellow Layoff Form
  • Blue Layoff Card
  • AHP Letter

Apply

Upload your CV/resume or any other relevant file. Max. file size: 800 MB.