Overview
Workspace Support Administrator Jobs in Stamford, CT at Jefferson Group
Job Description:
Jefferson Group is a stable, growing organization, with a focus on commercial furnishing and design/build services. Working as a team, we promote a work environment where we value each other’s contributions, encourage coaching, and recognize hard work and dedication.
Jefferson Group has four unifying pillars that define who we are;
Client Satisfaction, Staff Satisfaction, Profitability and Growth
We are looking for a workspace support administrator that will play a key role in supporting our project and finance teams. This role requires multitasking and flexibility with day-to-day responsibilities.
Core Responsibilities and Duties:
· Assisting the Finance team
o Onboarding new vendors
o Reconciling vendor bills with issued POs
o Assisting with sales orders updates
o Accounts Receivable collections/tracking payments
o Tracking vendor/installer credits
o Maintaining Insurance renewals and certificates
o Contracts, Credit Card statements, Expense tracking
· Assisting the Project Team
o Tracking furniture shipments
o Verifying furniture lead times
o Ordering samples
o Reconcile that our ship dates, install dates, and acknowledgements are up to date in our system
o Assist with status report distribution to clients
o CAD Drawings/Renderings/Finish Documents
o Creating/updating presentations for prospective clients
Requirements:
· Must be able to multitask and prioritize workload based upon deadlines and importance and take direction from different departments
· Organized and detail oriented with a with a focus on accuracy
· Able to work on their own as well as collaboratively with a team
· Strong written and verbal communication skills
· Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint etc.)
· Must be able to commute to Stamford office on a regular basis
Benefits:
· 401k available
· Health Insurance, with contribution from Jefferson Group
· Paid time off, two additional floating holidays
· Career growth opportunities
· Training and Development
· Office building has covered parking garage, gym and café
· Paid expenses for work related travel to clients or projects
· Regular team building events
Schedule: 8-hour shift with 1 hour lunch- 8am-5pm
Flexibility for start and finish times based on individual needs
Work location: In person with 1 work from home day every 2 weeks
Please include your Linkedin page when applying and at least two references.
Work experience required;
3 – 4 years of previous administrative, transactional or finance related experience.
Skills Experience (not required, but a plus)
Using QuickBooks, Salesforce, or CAD/Design programs
Working in Furniture, Construction or Interior Design industries
Working in Financial/Accounting positions
Pay: $45,000.00 – $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Workspace Support Administrator
Company: Jefferson Group
Location: Stamford, CT
