Overview
Workplace Coordinator Jobs in Coalville, UK at Motability Operations Ltd
Motability Operations are currently recruiting for a Workplace Coordinator to join our team in Coalville on a full-time, permanent basis. As a Workplace Coordinator, you will play a key role in supporting the day-to-day operations of our 22-acre vehicle reconditioning centre in Coalville, ensuring the smooth delivery of both hard and soft services. Acting as an ambassador for our mission and values, you will be multi-functional across all areas, coordinating maintenance, repairs, supplier activities, and workplace services to maintain a safe, compliant, and high-performing environment.
Working closely with the Workplace Manager, colleagues, contractors, and suppliers, you will monitor and maintain service standards across Security, Cleaning, Catering, Mechanical & Electrical (M&E), landscaping, and other service partners. This includes ensuring SLAs and KPIs are met, risk assessments and method statements are reviewed, permits to work (including hot works) are properly issued and adhered to, and all activities comply with relevant regulations and safety standards.
Leveraging systems such as Integrated Workplace and Facilities Management Software (IWFMS) and Building Management Systems (BMS), you will coordinate planned maintenance, conduct safety audits, support space utilisation, and oversee supplier performance. The role is varied and fast-paced, requiring you to manage multiple tasks simultaneously while engaging effectively with a wide range of internal and external stakeholders to deliver a safe, functional, and productive workplace for colleagues and visitors.
Please note, due to the nature of this role we would require you on-site in Coalville 5-days per week. About You
This is an exciting opportunity to support our recently refurbished, state-of-the‑art vehicle reconditioning centre in Coalville — a workplace to be proud of. As part of a highly effective Workplace team, you will be passionate about delivering a world‑class service and providing exceptional customer support.
You are an enthusiastic, confident, and approachable individual who thrives in a collaborative environment. A strong team player, you bring energy, initiative, and a commitment to learning while actively contributing to departmental activities and achieving SLAs and KPIs. With a keen eye for detail and broad experience in workplace and facilities management, you take pride in maintaining high standards across all services.
You will have a solid working knowledge of facilities management, supplier coordination, and health & safety compliance, with a proactive focus on sustainability and forward maintenance planning. Confident in coordinating reactive maintenance and small project works, you ensure services are delivered efficiently and effectively.
Organised and methodical in your approach, you are comfortable working under pressure, managing multiple priorities, and solving problems logically while maintaining attention to detail. You take ownership of issues, strive for continuous improvement, and manage your time effectively to maximise productivity without compromising quality. Whether working collaboratively or on your own initiative, you communicate clearly and transparently, adapting to the evolving needs of the business with a flexible, hands‑on approach.
Minimum criteria:
- Experience of contract management across TFM.
- Good awareness of Health, Safety and Environmental requirements.
- Understanding of technical services and premises management.
- Excellent written and oral communication with people at all levels.
- Accuracy skills and attention to detail
- Use of Microsoft Office programs;
Outlook, Word, Excel and PowerPoint. - Experience of working with contractors and suppliers and monitoring of their service standards.
- Experience of working to Service Level Agreements and Key Performance Indicators.
- Knowledge in the use of Workplace Management systems including Building Management System and Integrated Workplace Management Systems (CAFM).
About The Company
Motability Operations is a unique organisation, virtually one of a kind. We combine a strong sense of…
Title: Workplace Coordinator
Company: Motability Operations Ltd
Location: Coalville, UK
Category:
