Overview
Vital Records Administrative Assistant III Jobs in Chesapeake, USA at Fairfax County
The Fairfax County Health Department is a progressive public health leader serving 1.2 million residents from diverse ethnic, cultural and economic backgrounds. With more than 100 years of leadership in the field, we are committed to promoting population health, protecting public health and the environment, and ensuring residents’ equitable access to health services and information.
This position serves as a Deputy Registrar for Fairfax County Vital Records. Responsible for coordination of all phases of work with clients, issues copies of birth, death, marriage and divorce certificates, registers and submits live birth certificates to Virginia Department of Health (VDH), issues out-of-state transit permits when a satisfactory completion of death certification is filed, letters of contagious/non-contagious disease for out of country travel and issues certified copies of birth, marriage and divorce certificates.
Greets the public in person or by telephone, performs data entry, collects fees, balances funds collected during the day, and responds to requests for information from VDH and clients. May assist with other clinic services as needed, such as client check in and check out, billing, and other clinic assignments. May be assigned to provide VR/clinic coverage to other health departments if needed.
Attend community/school events as other Health Department admins.
Note: The assigned functional areas of this position are: general administrative support, records management, and/or receptionist/public contact. (The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
- Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas;
- Significant nonstandard skill/knowledge is required involving production of an end product such as a report.
Word Processing/Typing
- Basic skills in the use of Microsoft Word.
Math Skills
PC Skills
- Basic skills in the use of applicable Microsoft Office Suite software.
Communication
Information Abilities
- Ability to process and integrate complex data.
Interpersonal Abilities
- Ability to establish and maintain effective working relationships with both external and internal contacts.
Purchasing and Accounting
- Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least three functions (e.g., create shells, accounts payable processing).
Personnel and Payroll
- Ability to perform routine Human Capital Management Enterprise Resource Planning system functions (e.g., process PARS, requisitions).
Executive Assistance
- Ability to maintain confidentiality and be sensitive to political issues.
MINIMUM QUALIFICATIONS: Any combination of education, experience, and training equivalent to the following:
High school graduation and two years of experience providing administrative support in the assigned functional area(s). (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for “Any combination, experience, and training equivalent to”)
CERTIFICATES AND LICENSES
REQUIRED:
- CPR certification (Required within 60 days of appointment).
- AED certification (Required within 60 days of appointment).
NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background check, a Child Protective Services Registry check, and a driving record check to the satisfaction of the employer.
This position is emergency/essential services personnel. (Required to report for duty during inclement weather and/or other emergencies.)
PREFERRED QUALIFICATIONS:
- Experience in responding to inquiries regarding vital records.
- Must have a high level of integrity and discretion in handling confidential information and professionalism in dealing with customers and colleagues.
- Position requires the candidate to work independently and in a team environment, be proactive, exercise good judgment, use critical thinking skills, be highly…
Title: Vital Records Administrative Assistant III
Company: Fairfax County
Location: Chesapeake, USA
Category:
