Overview
Virtual Assistant (Administrative & Operations Coordinator) Jobs in Remote at SKY SHINE CLEANING SOLUTIONS
Virtual Assistant (Administrative & Operations Coordinator)
Remote Position – Full Time
We’re looking for a highly organized and proactive Virtual Assistant to join our growing cleaning company, SkyShine Solutions. This role is ideal for someone who loves structure, problem-solving, and multitasking while keeping daily operations running smoothly.
About the Role:
You’ll be responsible for coordinating administrative and operational activities, supporting our teams remotely, and ensuring smooth communication between departments, clients, and management. This is a long-term position with opportunities for growth within the company.
Main Responsibilities:
- Schedule and monitor cleaning teams through our CRM (Housecall Pro)
- Supervise daily operations virtually through photos and videos
- Communicate with clients and resolve day-to-day issues promptly
- Support the hiring process — including screening, onboarding, and coordination of new cleaners
- Conduct occasional quality check-ins and virtual inspections
- Provide administrative and marketing support (referral programs, follow-ups, updates in spreadsheets and group chats)
- Prepare and send weekly performance and team status reports
- Coordinate with the financial department (tracking hours, assisting with QuickBooks, reconciling information)
- Handle documentation, forms, and internal communication
Requirements:
- Excellent written and spoken English
- Strong organizational and multitasking skills
- Experience with administrative coordination or operations management
- Great communication and problem-solving abilities
- Reliable internet connection and a quiet environment for remote work
- Familiarity with CRMs (preferably Housecall Pro) and QuickBooks is a plus
- Availability to work from 7:30 AM until the last team finishes (Eastern Time)
If you’re looking for a dynamic role where every day brings a new challenge and the chance to make an impact, we’d love to meet you!
Job Types: Full-time, Contract
Pay: $2,475.00 – $2,950.00 per month
Work Location: Remote
Title: Virtual Assistant (Administrative & Operations Coordinator)
Company: SKY SHINE CLEANING SOLUTIONS
Location: Remote
