Overview
US Virtual Admin Assistant | 100% Remote | Direct Hire | Independent Contractor Jobs in Philippines at TeamUp
Title: US Virtual Admin Assistant | 100% Remote | Direct Hire | Independent Contractor
Company: TeamUp
Location: Philippines
**This is a full-time independent contractor role. Candidates must be able to commit exclusively to this position and not engage in part-time or freelance work once hired.**
Are you a tech-savvy, quick-thinking Virtual Administrative Assistant who thrives in fast-paced environments? Do you pick up new tools and systems with ease, and adapt effortlessly to changing priorities? If that sounds like you, then this opportunity might be exactly what you’ve been looking for.
If you’re passionate about making an impact, enjoy solving problems, and want to be part of a team where your contributions truly matter, we’d love to hear from you!
Apply now and take the next step toward a role where your skills create real, meaningful impact every day.
WHAT’S IN IT FOR YOU?
- Competitive monthly compensation depending on experience
- Discretionary year-end bonus rewarding your hard work and dedication with two additional performance bonuses each year.
- Enjoy 120 hours of paid time off each year—including vacation, sick leave, and Philippine holidays—along with HMO coverage and annual allowances.
- Observance of US Holidays
- Full-time, remote role – work from the comfort of your home
- Independent contractor setup (no BPO involvement)
- Nightshift for the first month only (8AM – 5PM CST) then 4 hours overlap time after 30 Days.
- Supportive managers who value communication, learning, and long-term relationships
CLIENT BACKGROUND
Our client is a US-based, tech-forward public accounting firm that partners with growing businesses who want more than just compliance. They support clients across tech & startups, biotech and life sciences, manufacturing, and professional services – helping them make sense of their numbers and use financial insights to grow with confidence.
What sets them apart is their people-first, relationship-driven approach. They believe great accounting starts with trust, clear communication, and a genuine commitment to both clients and team members. Guided by their core values – Commitment to Care, Camaraderie, and Continuous Growth – our client fosters a collaborative environment where learning is encouraged, questions are welcomed, and long-term careers are built.
ABOUT THE ROLE
Our client is seeking a highly organized, proactive Virtual Administrative Assistant to support day-to-day firm operations across client services, CAS practices, and internal operations. This role provides high-trust administrative coordination, workflow maintenance, and data organization to enable leadership to focus on strategic initiatives, client relationships, and firm scalability.
DUTIES AND RESPONSIBILITIES:
Leadership Support
- Monitor and triage incoming email and communications on behalf of leadership, including the CAS Practice Lead
- Flag urgent or high-impact items for action, and draft responses where appropriate
- Proactively manage calendars across multiple stakeholders
- Prepare meeting agendas, materials, and documentation
- Take detailed notes, track action items, and ensure timely follow-up
- Coordinate scheduling for internal and client meetings, vendors, and firm initiatives
- Assist with preparation of practice-level reports, dashboard, and leadership materials
- Maintain a rolling priority tracker aligned to deadlines, firm initiatives, and leadership goals
Workflow, Systems, & Process Execution
- Actively collaborate on cross-department and firm-wide initiatives to improve the client experience through the timely delivery of key deliverables, meeting quality standards, and proactively identifying risks.
- Maintain and organize SOPs, templates, and internal documentation within centralized systems.
- Reinforce process consistency by ensuring standard workflows and documentation practices are followed.
- Support cross-functional initiatives aimed at improving client experience and delivery quality.
- Assist with creation of marketing visuals utilizing Canva o Support video editing in CapCut or Adobe Premiere Pro.
Operational Coordination & Office Support
- Support practice administration by managing client assignment tracking, coverage plans, recurring cadence, and providing client-facing support with customer service tasks as needed.
- Assist with client onboarding by coordinating document collection and organizing materials
- Maintain organized, compliant client files that meet internal standards and industry expectations
- Track open action items, approvals, and follow-ups to completion.
QUALIFICATIONS :
- 3+ years of executive, virtual assistant, or senior admin support experience in a U.S. Based professional services business. (Accounting Firm Experience is a plus)
- Intermediate to advanced Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, OneNote) or Google Workspace (Drive, Docs, Sheets, Slides) required
- Experience with task, workflow, or project management tools (e.g., Karbon, Smartsheet, Asana, Monday, or similar) preferred
- Intermediate proficiency in design and video editing software, including Canva, Capcut, and/or Premiere Pro
- Strong organizational skills with high attention to detail and consistent followthrough
- Ability to manage multiple ongoing priorities and support multiple leaders in a fast-paced environment
- Resourceful, problem-solving mindset with the ability to handle non-routine tasks, as well as identify and address issues early
- Strong written and verbal communication skills with a proactive, service-oriented approach
- Proven ability to manage confidential and sensitive information
Must-Haves
- Strong proficiency with Canva, Capcut, Adobe Premiere Pro and MS Office tools
Nice-to-Haves
- Experience with accounting tools (e,g., QuickBooks Online, Bill.com, Gusto) is a plus.
DESCRIPTION OF IDEAL CANDIDATE
- Proactive & Communicative – You don’t wait until deadlines pass. You ask questions, give updates, and speak up when something feels off.
- Detail-Oriented – You care about clean processes, well-organized workpapers, and accurate data.
- Organized & Adaptable – You can switch between tasks without losing track of details.
- Curious & Willing to Learn – You enjoy figuring things out, using available resources, and growing your skill set.
- Warm & Professional – You’re friendly, approachable, and enjoy being part of a collaborative team.
- Growth-Minded – You’re not just looking for a job – you want to grow with a firm and take on more responsibility over time.
Ready to take your career to the next level? Apply today and take the next step toward an exciting new chapter in your professional journey!
