Primary Purpose:

Under minimal supervision, organize and conduct the routine work activities of the transportation department and provide clerical services to the Director and Assistant Director of transportation.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding, data entry, word processing, and file maintenance skills

Knowledge of correct English usage, grammar, spelling, and punctuation

Knowledge of basic bookkeeping principles

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to prioritize workflow to address the multiple needs of the supervisor or department

Ability to multi-task numerous complex administrative activities

Strong organizational, communication, and interpersonal skills

Willingness to obtain CDL and drive bus as needed

Experience:

3 years secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare correspondence, memorandums, forms, requisitions, and reports for the director and other transportation department staff.
• Compile, maintain, and file all reports, records, and other documents as required including bus incident reports, trip forms, and student records.
• Set up and maintain secure convenience files department in accordance with state, federal, and district requirements.
• Assist with student conduct through dept software.
• Maintain vehicle information packets and prepare for distribution.
• Ability to assist in multiple facets of regular education and special needs transportation.
• Be able to assist with the processes and systems of routing the District’s students on regular, SPED, and field trip routes.
• All other duties as assigned.

Phones / Dispatch

• Answer incoming calls, take messages, and route them to appropriate staff. Handle questions and requests falling within the level of responsibility.
• Answer incoming radio calls, take messages, and route them to the appropriate staff.

Other

• Must be willing to attain and maintain a Commercial Driver’s Licence and appropriate certifications in order to drive a bus or other school vehicle as needed.
• Welcome all visitors and handle their requests or refer them to appropriate personnel. Maintain effective rapport with the general public and handle any problems or concerns in a prompt and courteous manner.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment, including computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Frequent repetitive hand motions; frequent keyboarding and use of mouse

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Work is performed in an office setting; may require occasional irregular and/or prolonged hours

Mental Demands: Maintain emotional control under stress; work with frequent interruptions

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.