Overview
Township Secretary / Asst. Treasurer / Planning Admin. Jobs in Martins Creek, PA at Lower Mount Bethel Township
Overview
Join our dynamic municipal team as a Township Secretary / Treasurer / Planning Administrator, where you will play a vital role in ensuring the smooth operation of township governance and planning activities. This multifaceted position offers an exciting opportunity to contribute to community development, manage administrative functions, and support financial oversight.The ideal candidate will demonstrate exceptional organizational skills, strong communication abilities, and a passion for public service. As the Township Secretary, you will be an important point of contact for residents, officials, and visitors, fostering a welcoming environment while maintaining meticulous records and supporting daily operations.
Duties
- Manage all administrative tasks related to township meetings, including preparing agendas, recording minutes, and distributing official documents.
- Oversee financial record-keeping using QuickBooks or similar accounting software, ensuring accurate bookkeeping and timely reporting.
- Handle front desk responsibilities by greeting visitors, answering multi-line phone systems professionally, and providing excellent customer support.
- Maintain organized filing systems for township records, permits, and correspondence while ensuring compliance with record retention policies.
- Assist with calendar management for township officials, scheduling meetings, appointments, and public hearings efficiently.
- Support planning activities by coordinating permit applications, reviewing documentation for accuracy, and assisting with zoning or land use inquiries.
- · Assists in the preparation of the agenda, and all necessary information, for meetings of the Board of Supervisors, Planning Commission and other committees.
- Attends BOS meetings, Planning Commission Meetings, Slate belt COG and any other meetings as necessary.
- Enters bills, money and deposits in QuickBooks and banking deposits.
- Assists the Recreation Board with coordination of all events, all purchasing and attendance.
- Purchasing for the office, Road Department and Rec. Board.
- Prepare Rec. Board budget for submittal to the Township Manager.
- Alternate Right to know officer for records requests, Alternate representative for the Tax Committee, Emergency Management Coordinator and Slate belt COG.
- Distribute and file all correspondence to the appropriate parties and respond to correspondence as directed by the Board or Manager.
- Prepares and posts legal advertisements which include meeting dates and Bid Specifications.
- Works with Penn DOT Municipal Representative on annual road bids.
- Assist with preparation of resolutions.
- Scheduled building usage, payment, coordination for set up / clean up.
- Assumes other responsibilities pertinent to the Township’s business at the direction of the Manager and Board of Supervisors.
- Maintain Resolution and ordinance book and drawer for public copies.
- Maintain official Minutes book.
- Township Newsletter
- Updates website
Experience
- Mandatory 5 years experience in Municipal Government.
- Proven office management experience with strong organizational skills and attention to detail.
- Demonstrated clerical and administrative experience in a government or municipal setting preferred.
- Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) Quick books, Publisher Google Workspace tools.
- Excellent phone etiquette skills combined with experience managing multi-line phone systems.
- Ability to perform data entry accurately while maintaining high levels of proofreading and proofreading skills.
- Strong time management capabilities with experience handling calendar management and personal assistant responsibilities.
This role offers an engaging environment where your organizational talents will directly impact community growth and well-being. We value dedicated professionals who excel at multitasking within a fast-paced setting while maintaining exceptional customer service standards. Join us in making a difference—your expertise will help shape the future of our community!
Pay: $60,000.00 – $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Parental leave
- Retirement plan
- Vision insurance
Work Location: In person
Title: Township Secretary / Asst. Treasurer / Planning Admin.
Company: Lower Mount Bethel Township
Location: Martins Creek, PA
