TIPS Purchase Order Compliance

QUALIFICATIONS

High School Diploma

Three years clerical experience, typing

Experience in operating a variety of word processing and office software.

Experience in working with multiple supervisors preferred.

Recommended by ESC Executive Director.

Any acceptable variations of the above as approved by board of directors.

CENTER RESPONSIBILITIES

Process all personnel, timekeeping, travel, MIS and other paperwork in a timely manner.

Maintain professional attire and grooming appropriate for specific job position.

Demonstrate punctual and regular attendance on the job.

Exhibit professionalism in all situations at the ESC and in District visits.

Other duties as assigned by Supervisor / Executive Director.

DEPARTMENT RESPONSIBILITIES

Attend Department Meetings and ESC General Staff Meetings.

Ability to handle and see to completion multiple projects simultaneously and on deadline.

Demonstrate positive attitude with excellent interpersonal skills.

Be willing to work as a member of a team but also independently.

Ability to handle constructive criticism in a positive manner.

Keep TIPS Office Manager advised of all pertinent information.

POSITION RESPONSIBILITIES

Process incoming Purchase Orders (review, validate to vendor contract, process through PO System)

Process confirmation only Purchase Orders.

Process vendor pricing updates.

Update vendor information as needed.

Process authorization letters and verify pricing as requested by TIPS Members and provide quote verifications.

Provide vendor pricing to TIPS Members when requested

Member / Vendor training

Work with Accounting on Member / Vendor Issues

Other secretarial support tasks as requested

SPECIAL ASSIGNMENTS

OTHER – Will perform other duties as assigned by Supervisor and/or Department Director

TERMS OF EMPLOYMENT

Up to 226 working days

This is an at-will employment position.

In the event of an economic slump, a reduction-in-force may be necessary. Employees will be notified in writing.