TIPS Customer Relations and Accounting

QUALIFICATIONS

• High School Diploma
• Three years clerical experience, typing
• Experience in operating a variety of word processing and office software.
• Experience in working with multiple supervisors preferred.
• Recommended by ESC Executive Director.

Any acceptable variations of the above as approved by board of directors.

CENTER RESPONSIBILITIES

• Process all personnel, timekeeping, travel, MIS and other paperwork in a timely manner.
• Maintain professional attire and grooming appropriate for specific job position.
• Demonstrate punctual and regular attendance on the job.
• Exhibit professionalism in all situations at the ESC and in District visits.

Other duties as assigned by Supervisor / Executive Director.

DEPARTMENT RESPONSIBILITIES

• Attend Department Meetings and ESC General Staff Meetings.
• Ability to handle and see to completion multiple projects simultaneously and on deadline.
• Demonstrate positive attitude with excellent interpersonal skills.
• Be willing to work as a member of a team but also independently.
• Ability to handle constructive criticism in a positive manner.

Keep TIPS Office Manager advised of all TIPS information.

POSITION RESPONSIBILITIES

• Retrieve, distribute and process accounting mail
• Communicate with TIPS/Construction regarding bill, reporting and payments
• Maintain communication through all channels with vendors
• Research pending checks for processing
• Provide payment plans to vendor to bring accounts current / cleared
• Provide training on proper submissions of sales and reporting
• Provide vendor portal training and generate access to users via email and phone
• Provide contracts collections / communication with vendors and legal team
• Direct billing and communications with regard to new and expiring contracts
• Process TIPS incoming revenue for deposit.
• Be responsible for posting incoming checks to the TIPS admin site.
• Clear all checks against the PO from the member.
• Will notify all vendors on past due payments.
• Invoice vendors monthly.
• Provide backup for processing incoming PO (review, validate to vendor contract, process through PO System)
• Provide backup for processing confirmation only Purchase Orders.
• Organize and process check deposits.
• Assist in training.
• Report bank revenue to business office supervisors.

Other secretarial support tasks as requested.

SPECIAL ASSIGNMENTS

OTHER – Will perform other duties as assigned by Supervisor and/or Department Director

TERMS OF EMPLOYMENT

Up to 226 working days

This is an at-will employment position.

In the event of an economic slump, a reduction-in-force may be necessary. Employees will be notified in writing.