Overview
Temporary Executive Assistant & Faculty Affairs Coordinator, School of Information Jobs in Austin, USA at Phase2 Technology
Job Posting
Title:
Temporary Executive Assistant & Faculty Affairs Coordinator, School of Information
Hiring Department: School of Information
Position Open To: All Applicants
Weekly Scheduled
Hours:
40
FLSA Status: Exempt
Earliest
Start Date:
Immediately
Position Duration: Expected to Continue Until Aug 31, 2026
Location: UT MAIN CAMPUS
Job Details
This is a temporary, fixed term position ending on 8/31/2026. The School of Information (iSchool) is a premier research and education program for the 21st century field of information. We are changing the future by engaging the present and preserving the past. Research and teaching at the iSchool changes the ways that we interact with information and technology, changes how information can make the world a better and fairer place, and changes the ways we protect and preserve our collective memory.
The iSchool strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community.
The University of Texas at Austin, recognized by Forbes as one of America’s Best Large Employers, provides outstanding employee benefits and total rewards packages that include:
- 100% employer-paid basic medical coverage
Purpose
Provide high-level administrative support to the Interim Dean and coordinate faculty affairs activities, ensuring timely, accurate, and compliant academic HR processes. Uphold professionalism and maintain a welcoming, service-oriented working environment.
Responsibilities
- Provide general administrative support to the Interim Dean, including managing calendars, scheduling meetings, drafting correspondence, and preparing expense reimbursements.
- Support faculty HR and review processes including recruitment, appointments, onboarding, annual reviews, reappointments, promotion, and tenure.
- Assist in coordinating faculty committees, meetings, and communications, including preparing agendas, taking minutes, tracking action items, and creating briefing materials.
- Maintain organized digital records; ensure confidentiality; follow university procedures.
- Coordinate on policy matters with other units across campus.
- Assist with special projects and cross-unit initiatives as needed.
Required Qualifications
- Bachelor’s degree and 5 years of experience in an administrative role in a fast-paced environment.
- Strong written and verbal communication skills.
- Ability to handle sensitive and confidential information with discretion.
- Excellent organization and time management skills.
- Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint).
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Experience working in a university setting.
- Experience supporting senior leadership.
- Familiarity with faculty affairs and academic HR processes.
- Project management skills.
Salary RangeWorking Conditions
- Repetitive use of a keyboard at a workstation
Required Materials
- 3 work references with their contact information; at least one reference should be from a supervisor
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files.
Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link…
Title: Temporary Executive Assistant & Faculty Affairs Coordinator, School of Information
Company: Phase2 Technology
Location: Austin, USA
Category:
