Overview
Team Assistant, Capital (Part Time) Jobs in Greater London, England, United Kingdom at Global
Title: Team Assistant, Capital (Part Time)
Company: Global
Location: Greater London, England, United Kingdom
Accepting Applications Until
25 May 2026
Job Description
About the Role
We're looking for a highly organised and proactive Team Assistant to support the smooth day-to-day running of the Capital team on a part-time basis.
This role is focused on delivering high-quality administrative support, keeping priorities moving, and ensuring confidential processes are handled accurately and on time. A core priority will be managing presenter invoices, alongside wider team administration, meeting coordination, and support for key team activity.
You'll be a clear communicator, a confident organiser, and someone who works efficiently in a fast-paced, collaborative environment. You'll be comfortable managing a varied workload, prioritising effectively, and balancing responsibilities within a part-time working pattern.
Key Responsibilities
Administrative & Organisational Support (60%)
- Manage presenter invoices as a top priority, ensuring accurate and timely processing and appropriate follow-up where needed
- Support finance administration, including raising purchase orders, processing expenses, and tracking approvals
- Schedule and coordinate internal and external meetings, including booking meeting rooms, AV equipment, and refreshments where required
- Prepare agendas, take minutes, and track follow-up actions
- Arrange travel and accommodation where required for team activity
- Provide day-to-day administrative support across the team, ensuring agreed priorities are delivered efficiently
- Provide administrative support for big team projects like Capital's Summertime & Jingle Bell Balls, charity campaigns, and breakfast show-led activity
Team Coordination & Communication (40%)
- Act as a reliable point of contact for day-to-day team coordination
- Coordinate guest invitations and support visits from external stakeholders and talent
- Work closely with internal teams and external contacts to keep activity organised and on track
- Support ad hoc requests, ensuring workload is managed effectively within a part-time working pattern
What You'll Love About This Role
Think Big: Play an important support role in helping bring Capital to life
Own It: Take responsibility for key administrative and finance processes, including presenter invoices
Keep it Simple: Deliver organised, effective support that helps the team work smoothly
Better Together: Work collaboratively with a dynamic team across a fast-moving department
What Success Looks Like
In your first few months, you'll have:
- Built strong working relationships across the Capital team and wider business
- Established an efficient and reliable process for managing presenter invoices
- Got to grips with internal admin and finance processes
- Delivered consistent, high-quality support across meetings, team coordination, and day-to-day administration
- Helped keep team priorities on track through strong organisation and effective time management within a part-time schedule
What You'll Need
- Some experience as a Team Assistant, Coordinator, or in a similar administrative role in a busy, fast-paced environment
- Strong administrative experience, ideally including invoice processing, finance coordination, or other detail-focused tasks
- Exceptional organisational skills with strong attention to detail
- Excellent communication and interpersonal skills
- Confidence in managing multiple priorities and stakeholders
- A proactive, can-do approach and the ability to anticipate team needs
- The ability to handle sensitive information with integrity and absolute confidentiality
- Accuracy in numeracy and written communication
- Resilience, agility, and a flexible approach to changing priorities
- A personable individual with a great sense of fun and humour
- Experience in media, radio, or entertainment is a plus
Working Pattern
This is a permanent part-time role, working 2–3 days per week. We're open to discussing the exact working pattern with the successful candidate.
