Overview
SWAC Executive Management Support Specialist Security Clearance Jobs in Reston, USA at Odyssey Systems Consulting Group
Position: SWAC Executive Management Support Specialist with Security Clearance
Position Summary Odyssey Systems has an exciting opportunity as a SWAC Executive Manager Support Specialist,providing Advisory and Assistance Services supporting the US Space Force and its mission to Protect and Defend National Security Interests in Space as a member of the Space Warfighting Analysis Center (SWAC) team. The qualified candidate will provide on-site Executive Management support to senior executives of multiple SWAC Offices within the SWAC Reston Front Office.
As a SWAC Executive Manager Support Specialist, the candidate will provide on-site support to SWAC leadership and staff. The candidate will receive direction from SWAC leadership, provide support services to the Deputy Director, and serve as a strategic advisor to optimize day-to-day operation of the SWAC. This is a full-time position in Reston, VA. Responsibilities Duties include, but are not limited to:
* Help manage the Reston SWAC leadership offices dynamic daily calendars and travel schedules, interfacing with senior officers/executives from multiple military commands and intelligence agencies and facilitating communication between SWAC senior executives and staff.
* Support the SWAC DAG in analyzing incoming taskings with a critical mindset to determine the appropriate product and information required for response
* Schedule meetings/events to maximize SWAC leaders’ time. Identify meeting participants, subject matter experts (SMEs) and required materials to thoroughly address the issue.
* Arrange travel plans for the Reston SWAC leadership, using the Defense Travel System (DTS), to find and book optimal flights, lodging, and ground transportation to meet mission requirements.
* Assist with preparation of travel vouchers in the DTS following trips and perform records management and gather/develop all necessary paperwork/documentation in support of SWAC leadership travel.
* Help ensure the Directors are thoroughly prepared for each scheduled event, to include scheduling preparation time, providing read-ahead materials, biographies of participants, subject matter experts, and arranging advanced meetings, as required.
* Prepare correspondence, handle information requests, and perform functions such as answering phone calls, organizing and scheduling meetings/VTCs, arranging conference calls, receiving/escorting visitors, writing meeting minutes as required, making copies and managing functions such as mail, courier service, records management, etc.
* Track and manage work tasks/action items using Enterprise Task Management System (ETMS2).
* Assist in organizing and managing extensive volumes of data in organizational shared drives.
* Perform broad office duties such as ordering supplies, retrieving and filing SWAC documents and receiving, sorting and distributing incoming correspondence.
* Assist security personnel with security clearance verification, building access, data transfers, processing visit requests, etc, as required.
* Travel to CONUS and OCONUS locations at the request of the Government
* Other duties as required/requested by the Government within the constraints of the S3 contract Qualifications Citizenship:
Must be a US Citizen Minimum Requited
Qualifications:
Clearance:
Active Top Secret/SCI clearance, agreeable to polygraph
Education:
Bachelor’s degree Years of
Experience:
5 years of experience in an executive administrative support function or similar role supporting Senior Executives in classified environments Other
Qualifications:
* Proven work experience supporting Senior Executives or similar role in classified environment
* Strong interpersonal and communications skills (via phone, email and in-person) with ability to work collaboratively and effectively in a fast-paced environment
* Exceptional writing skills and ability to effectively communicate with senior government leaders
* Proficient with security processes/procedures (e.g., document marking/handling, generating and transmitting classified visit requests) in TS/SCI and SAP environment and capable of opening/closing SWAC Reston office spaces
* Strong experience with office management procedures, equipment and information management systems such as on-line calendars, Enterprise Task Management System (ETMS2), security clearance visit request information systems, etc.
* Proficient in Microsoft Office applications (i.e., Word, PowerPoint and Excel)
* Exceptional professionalism and strong experience exercising discretion and confidentiality with sensitive information
* Occasional travel
Preferred Qualifications:
Clearance:
Active TS/SCI clearance with current polygraph Other
Qualifications:
* Prior experience as an A&AS contractor in a DoD, MDA, or IC organization Additional Information:
* Location:
Work is performed at the Space Warfighting Analysis Center office in Reston, VA
* Travel:
Up to 10% to CONUS and OCONUS locations upon Government direction
* Remote, On Site, or Hybrid:
On Site #LI-JK1 Company Overview Odyssey is a world-class technical, engineering, and…
Title: SWAC Executive Management Support Specialist Security Clearance
Company: Odyssey Systems Consulting Group
Location: Reston, USA
Category:
