Overview
Studio Administrative Assistant Jobs in Boston, MA at Beacon Hill
Title: Studio Administrative Assistant
Company: Beacon Hill
Location: Boston, MA
Studio Administrative Assistant to $65K – Creative Environment!
Our client, a well-established architecture and design firm, is seeking an Administrative Assistant to support various project managers and their business operations. This role plays a critical part in keeping schedules, meetings, travel, and studio operations running smoothly, while acting as a trusted partner. The ideal candidate brings 2+ years of administrative experience, strong Microsoft Office skills, and a service-oriented mindset.
Position Details:
- Location: Boston, MA
- Work Model: In Office
- Degree: Preferred
- Responsibilities include managing multiple calendars, meetings, and conference room logistics; coordinating domestic travel and virtual meetings; maintaining internal tracking spreadsheets and contact lists; supporting onboarding efforts through welcome coordination and new‑hire check‑ins; assisting with studio events, presentations, and internal gatherings; handling shipping, expense reports, and credit card reconciliations; providing backup administrative coverage for other leaders and front‑desk support as needed; and completing special projects, including light research and creative support tasks.
- The ideal candidate possesses 2+ years of administrative or office support experience; advanced proficiency with Microsoft Outlook and working knowledge of Excel, PowerPoint, and Word; excellent written and verbal communication skills; strong organizational and prioritization abilities in a fast‑moving environment; professionalism and discretion when handling confidential information; and the ability to work independently while collaborating closely with a broader administrative team. Familiarity with design or construction environments is a plus.
This opportunity offers paid overtime, strong medical/dental/vision benefits starting day one, a 401(k), discretionary bonus eligibility, and exposure to a creative, team‑oriented studio culture with hands‑on projects and growth potential.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
