Staff Assistant- Temporary, Seasonal Vaccination Clinic

Under direct to moderate supervision, provides administrative support to a manager. Performs routine administrative duties that have set procedures or precedents. Works with individuals with the group or department and occasionally with contacts outside the organization.

• Arranges meetings, including securing the rooms, equipment and presentation materials; coordinates all logistics so that meetings run smoothly.
• Organizes and maintains confidential files with judgment and tact.
• Maintains managers calendar and does other calendar-related tasks as needed.
• Helps on-board new employees.
• Files expense reports.
• Maintains and corrects timecards.
• Collects information or data and performs data input to maintain established databases.
• Creates basic spreadsheets and performs basic data analysis.
• Submits and tracks EVS/Engineering/Facilities needs.
• Orders office and/or medical supplies.
• Performs other related duties as assigned.

Grade 300

• Minimum two (2) years experience performing administrative support functions.

• High School Diploma or General Education Development (GED) required.

• N/A

• Excellent customer service skills.
• Excellent oral and written communication skills.
• Intermediate level proficiency with Microsoft Word and basic proficiency with Microsoft Excel.
• Must be able to work in a Labor/Management Partnership environment.

• Bachelors degree preferred.

PrimaryLocation : California,Santa Clara,Santa Clara Medical Offices
HoursPerWeek : 20
Shift : Day
Workdays : Mon, Wed, Thu, Fri, Sat *Expected length of employment up to 3 months
WorkingHoursStart : 07:00 AM
WorkingHoursEnd : 11:30 AM
Job Schedule : Part-time
Job Type : Standard
Employee Status : Temporary
Employee Group/Union Affiliation : A01|SEIU|United Healthcare Workers West
Job Level : Individual Contributor
Job Category : Administrative & Support Services
Department : Santa Clara Homestead Hospital – Primary Care-Flu Immuno – 0206
Travel : No
Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.