Overview
Staff Accountant – Administrative Assistant Jobs in San Juan, PR at PSV CPA LLC
Job Overview
We are seeking a dynamic, highly organized Administrative Assistant with an accounting background to join our team. This vital role supports daily office operations, accounting tasks, and financial recordkeeping while streamlining administrative processes to improve overall efficiency. The ideal candidate is proactive, detail-oriented, and an excellent communicator. This paid position is perfect for someone with accounting experience who wants to grow administrative expertise and contribute to a vibrant workplace.
Why accounting background is required
This position requires an accounting background because it includes regular financial data entry, accounts payable processing, and use of accounting software (QuickBooks). Accurate financial recordkeeping and understanding of basic accounting principles are essential to maintain vendor relationships, ensure timely payments, and support financial reporting.
Duties
- Manage front desk responsibilities: greet visitors and direct them with professionalism and warmth
- Operate multi-line phone systems, handle incoming calls with excellent phone etiquette, and route inquiries efficiently
- Perform data entry and maintain accurate financial and administrative records using Microsoft Office, Google Workspace, and QuickBooks
- Process accounts payable: verify invoices, prepare payments, code expenses, and reconcile vendor statements
- Organize files, documents, and correspondence—both digital and physical—for quick retrieval
- Support office management activities including calendar management, appointment scheduling, and coordinating meetings
- Provide exceptional customer service to clients, vendors, and team members
- Assist with clerical duties such as proofreading documents, preparing reports, and managing office supplies inventory
Requirements
- Associate’s degree in Accounting (required)
- Proven experience in office administration or clerical roles with demonstrated accounting responsibilities (data entry, accounts payable)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks
- Strong computer literacy and ability to learn new software quickly
- Excellent typing, data entry accuracy, and attention to detail
- Strong organizational and time-management skills; ability to prioritize in a fast-paced environment
- Prior experience with multi-line phone systems, office management duties, or customer support preferred
- Bilingual abilities are a plus
Join us as an Administrative Assistant with an accounting focus and become an essential part of a dedicated team committed to accuracy and excellence. Your accounting knowledge and organizational skills will help us maintain strong financial controls and provide outstanding support across all office functions.
Pay: $13.50 – $16.35 per hour
Benefits:
- 401(k) matching
- Paid time off
- Retirement plan
Work Location: In person
Title: Staff Accountant – Administrative Assistant
Company: PSV CPA LLC
Location: San Juan, PR
