Overview
Sr. Executive Assistant Jobs in Newport Beach, USA at Evolus
Evolus (NASDAQ: EOLS) is a performance beauty company with a customer‑centric approach focused on delivering breakthrough products. We are seeking an experienced and driven Sr. Executive Assistant to join our team, reporting to the CEO. This senior‑level Executive Assistant with public company experience will assist the CEO, CFO and Chief Medical Officer in a fast‑paced, collaborative environment. The ideal candidate thrives on multitasking independently and driving the overall success of the company.
Essential duties and responsibilities where you’ll make the biggest impact…
- Provide comprehensive administrative support to the CEO, CFO, and Chief Medical Officer, prioritizing daily activities and aligning schedules strategically.
- Manage complex and frequently changing calendars across multiple time zones.
- Coordinate internal and external meetings, board engagements, investor meetings, regulatory discussions, clinical advisory sessions, and leadership meetings.
- Anticipate scheduling conflicts and proactively resolve issues to optimize executive time and productivity.
- Plan and coordinate executive meetings, including in‑person, hybrid, and virtual sessions (Zoom, Teams, webinars, etc.).
- Serve as a liaison between executives and internal/external stakeholders, including board members, investors, healthcare professionals, regulatory bodies, and cross‑functional teams.
- Arrange complex domestic and international travel for executives, including detailed itineraries, flights, accommodations, transportation, and related logistics.
- Coordinate travel related to board meetings, investor events, medical congresses, clinical site visits, conferences, and leadership off‑sites.
- Manage last‑minute travel changes with efficiency and discretion.
- Prepare and process expense reports and ensure compliance with company policies.
- Track and manage invoices, vendor communications, and other administrative documentation as needed.
- Support coordination of company‑wide meetings, town halls, medical education programs, and leadership off‑sites.
- Assist with special projects and strategic initiatives assigned by the executive team.
- Maintain strict confidentiality in handling sensitive corporate, financial, clinical, and personnel matters.
- Office location – Newport Beach – headquarters roles are typically hybrid: remote on Mondays and Fridays, in‑office Tuesday through Thursday. This position may require additional in‑office days.
Qualifications and Skills You’ll Bring to the Team…
- Bachelor’s degree or equivalent work experience.
- 7+ years of experience supporting C‑level executives, preferably multiple executives simultaneously.
- Proven experience coordinating complex domestic and international executive travel.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with Apple products and collaboration tools (Teams, Zoom).
- Exceptional organizational and time‑management skills with the ability to manage competing priorities.
- High level of professionalism, executive presence, and discretion.
- Strong written and verbal communication skills.
- Meticulous attention to detail with commitment to high‑quality output.
- Proactive mindset with strong critical thinking and problem‑solving abilities.
- Ability to work independently with minimal supervision while exercising sound judgment.
- Adaptable and calm under pressure in a dynamic, highly regulated, and high‑demand environment.
- Collaborative and team‑oriented with strong interpersonal skills.
- Ability to tolerate stress and maintain composure in demanding situations.
- Demonstrated ability to handle confidential and sensitive information with integrity.
Compensation & Total Rewards
This is an Exempt position. The expected pay range for this position is $103,000 to $148,000. You are eligible for an annual bonus compensation plan; terms and conditions apply. Your actual base salary will be determined on a case‑by‑case basis and may vary based on a number of considerations, including but not limited to role‑relevant knowledge and skills, experience, education, geographic location, certifications, and more.
We offer more than just a paycheck, and your base…
Title: Sr. Executive Assistant
Company: Evolus
Location: Newport Beach, USA
Category:
