Special Programs Secretary

NOTICE OF EMPLOYMENT OPPORTUNITY

The Elma School District is accepting applications for the following classified position:

2026-2027
Elma School District
Special Programs Secretary

Posted: 04/14/2026 to 04/20/2026

• Position will remain open until filled

Assignment:

• 8 hours per day, 200 days/year, Monday – Friday

Anticipated Start Date:

• 05/01/2026

Salary: Secretary Level 1:

• $28.892 per hour

Summary:

Provide administrative and clerical support to the Special Programs Department, including coordination of student records, program operations, and compliance reporting. Serve as a primary point of contact for staff, families, and agencies while supporting data management, maintaining confidential records, and ensuring adherence to special education laws and program requirements.

Benefits Include:

• Twelve (12) Days Sick Leave per school year
• Two (2) Personal Leave Days with pay per year
• Vacation accrued per CBA (based on years of service)
• Washington State Department of Retirement Systems (SERS)
• DCP- Deferred Compensation Program
• Washington Paid Family Medical Leave
• Medical; Dental; Vision; Basic Life; AD&D; LTD Insurance; FSA and DCAP

Required Qualifications:

• High school diploma or GED
• WSP/FBI background and fingerprint clearance (fee paid by the employee)

Desired Qualifications:

• Experience with public schools or in an environment with students
• Experience reading and adhering to state RCWs and WACs in a professional capacity
• Good office machine and computer skills (word processing, spreadsheet, and database) and Skyward/Qmlativ
• Able to compose documents, memos, or letters with good grammar, spelling, and punctuation
• Schedule flexibility to allow for occasional evening/summer functions

Examples of Duties:

• Provide first-line assistance to the Special Programs Director and general clerical support.
• Serve as receptionist: managing phones, directing traffic, and responding to inquiries.
• Process student record requests (IEP, medical, court orders, DSHS, etc.).
• Coordinate preschool operations: enrollment, waiting lists, screenings, and immunizations.
• Manage logistics: supplies, workshop registrations, travel arrangements, and meeting minutes.
• Maintain extensive knowledge of state and federal special education laws.
• Complete and submit essential monthly and annual reports, including:
• • Enrollment & Data: P223H, Federal Child Count (LRE), and CEDARS submissions.
  • Audits & Compliance: Secondary Transition Audits and Time & Effort reporting.
  • Student Progress: COSF, CCTS (Post-School Data), and Timeline for Initial Evaluations.
• Facilitate data entry for Multilingual (ML) and LAP programs in Skyward/Qmlativ.
• Maintain and audit legal student files for IEP and evaluation compliance.
• Update and distribute monthly caseloads for special education staff.
• Manage database program files for SpEd, Title, LAP, 504, and Early Education.
• Assist with the preparation of Safety Net applications.

Application Process:

Apply at www.edjobsnw.org. Required attachments: Cover Letter, Resume, Three (3) Letters of Recommendation, Proof of high school diploma or GED (copy or transcript).

Current employees of the Elma School District may submit a letter of interest and must have an updated resume with an Elma School District #68 Job Application on file with Human Resources Officer, Tami Buckell, at [email protected].

The Elma School District is an Equal Opportunity Employer. Students, families and other stakeholders are notified the district does not discriminate based on sex, race, creed, religion, color, age, national origin, sexual orientation, gender expression or identity, veteran or military status, disability, or the use of a trained dog guide or service animal in any programs or activities, and provides equal access to the Boy Scouts and other designated youth groups.

Designated to handle inquiries about nondiscrimination policies are:
504 Section Coordinator, Kathleen Gallagher, [email protected]
Title IX Officer, Dr Christopher R. Nesmith [email protected]

El Distrito Escolar de Elma es un Empleador con Igualdad de Oportunidades. Se les notifica a los estudiantes, familias y otras partes interesadas que el distrito no discrimina por motivos de sexo, raza, credo, religión, color, edad, origen nacional, orientación sexual, expresión o identidad de género, estado de veterano o militar, discapacidad, o el uso de un perro guía entrenado o animal de servicio en ninguno de sus programas o actividades, y ofrece igualdad de acceso a los Boy Scouts y otros grupos juveniles designados.

Las personas designadas para atender consultas sobre las políticas de no discriminación son:
Coordinadora de la Sección 504: Kathleen Gallagher,[email protected]
Oficial de Title IX: Dr. Christopher R. Nesmith,[email protected]