Overview
Senior Project Account Administrator Jobs in Fairbanks, USA at Calista Brice LLC
JOB SUMMARY
The Sr. Project Account Administrator provides comprehensive administrative and financial support to the Electrical and Mechanical divisions, assisting with project setup, accounts receivable, cost tracking, and project documentation. This role partners closely with project managers, field teams, accounting, and vendors to ensure accurate financial tracking, efficient workflows, and compliance with company and client requirements. The Sr. Project Account Administrator plays a key role in maintaining organized records, supporting reporting, and helping projects run smoothly from startup through closeout.
WORKING
ENVIRONMENT
The work environmental characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Brice Services has a fast‑paced multi‑tasking office environment requiring a high degree of efficient and effective performance. At times, work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes, and occasional overtime for immediate field support or bid processing may be necessary.
For the full job description including physical and environmental demands please reach out to
PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).
EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non‑work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status.
When applicable, our policy of non‑discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries’ business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
ESSENTIAL FUNCTIONS
- Administer contract and job setup in Spectrum, ensuring accuracy and alignment with project requirements and company standards.
- Support project setup and closeout activities, including job number creation, cost code structure, budgeting, document collection, and final record compilation.
- Create and manage projects in field reporting software Traqspera.
- Partner with Project Managers to forecast at‑completion cost and revenue and support ongoing financial tracking.
- Be responsible for all aspects of accounts receivable, including preparation of contract and T&M billings, monitoring aged receivables, and routing invoices to clients to support timely collections.
- Track project budgets, committed costs, and expenditures.
- Assist management with cost reports, financial summaries, and project performance tracking to support decision‑making.
- Assist with tracking contracts and subcontracts, including maintaining logs, monitoring financial compliance requirements, and supporting document control for the administration team.
- Prepare routine reports, spreadsheets, and correspondence to support project managers and leadership decision‑making.
- Maintain organized and accurate project files, records, and documentation, both electronic and hard copy, in accordance with company retention standards.
- Monitor and follow up on outstanding receivables, approvals, and vendor documentation to maintain accurate and current financial records.
- Assist in evaluating and improving accounting and operational software processes to promote efficiency…
Title: Senior Project Account Administrator
Company: Calista Brice LLC
Location: Fairbanks, USA
Category:
