Senior Office Administrator

Office Administrator

Brooklyn, NY

$80k – $90k

An established fire protection company is seeking a highly organized Office Administrator to support daily operations, contract management, and project documentation. This role is ideal for someone detail-oriented with fire industry experience who can manage proposals, FDNY documentation, and administrative processes.

Responsibilities

• Prepare contracts, proposals, and project documentation
• Manage correspondence with FDNY, clients, and vendors
• Track project timelines and ensure proper filing of required documentation
• Handle estimating support and follow up on proposals
• Maintain organized records of permits, inspections, and compliance paperwork
• Provide general administrative support to office operations

Requirements

• 2–3 years of office administration experience (fire protection industry required)
• Knowledge of FDNY processes, permits, and compliance requirements
• Experience with contract writing and proposals
• Strong organizational and communication skills
• Ability to multitask and manage deadlines
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Detail-oriented, reliable, and able to work independently