Senior Administrative Assistant

About Kinaxis

Location

About the team

The Senior Administrative Assistant provides advanced administrative support to senior leaders or complex teams. This role operates with a high degree of independence and judgment, managing competing priorities, coordinating across functions, and supporting sensitive or high-visibility activities.

This role is often viewed as a trusted partner within a business unit, contributing to team effectiveness, improving administrative processes, and supporting less experienced administrative staff.

What you will do

• Manage complex and frequently changing calendars, meeting schedules, and competing priorities
• Coordinate meetings, materials, and follow-ups across multiple stakeholders or functions
• Coordinate travel and events with multiple stakeholders
• Support cross-functional coordination and communication; act as a key point of contact within the team or function
• Handle confidential and sensitive information with discretion
• Anticipate administrative risks, conflicts, or gaps and recommend practical solutions to keep work moving
• Own recurring administrative processes and identify improvements
• Share administrative knowledge, templates, and best practices to support consistency across the team or function
• Provide guidance and support to junior administrative staff

What we are looking for

• College diploma, or a combination of high school and a specialized accredited program (or equivalent combination of education and experience)
• Typically requires 6+ years of related experience
• Strong judgment and ability to manage ambiguity
• Excellent organizational and prioritization skills
• Experience supporting senior leaders or complex teams
• Strong stakeholder management and communication skills
• Advanced proficiency in administrative tools and systems

Work with Fortune 500 Brands: Companies across industries trust us to help them take control of their integrated business planning and digital supply chain. Some of our customers include Lockheed Martin, Unilever, P&G, ExxonMobil, Cisco and more.

Social Responsibility at Kinaxis: Our Diversity, Equity, and Inclusion Committee weighs in on hiring practices, talent assessment training materials, and mandatory training on unconscious bias and inclusion fundamentals. Sustainability is key to what we do and we’re committed to a long-term net-zero operations strategy. We are involved in our communities and support causes where we can make the most impact.

People matter at Kinaxis and here are some of the perks and benefits we offer, which may vary by location and employee:

• Flexible vacation and Kinaxis Days (company-wide days off)
• Flexible work options
• Physical and mental well-being programs
• Regularly scheduled virtual fitness classes
• Mentorship programs, training, and career development
• Recognition programs and referral rewards
• Hackathons

For more information, visit the Kinaxis website at www.kinaxis.com or the company’s blog at http://blog.kinaxis.com.

Kinaxis welcomes candidates to apply to our inclusive community. We provide accommodations upon request to ensure fairness and accessibility throughout our recruitment process for all candidates, including those with specific needs or disabilities. If you require an accommodation, please reach out to us at [email protected]. This contact information is for accessibility requests only and cannot be used to inquire about the status of applications.

Kinaxis is committed to ensuring a fair and transparent recruitment process. We use artificial intelligence (AI) tools in the initial step of the recruitment process to compare submitted resumes against the job description to identify candidates whose education, experience, and skills most closely match the requirements of the role. After the initial screening, all subsequent decisions regarding your application, including final selection, are made by our human recruitment team. AI does not make any final hiring decisions.