Senior Administrative Assistant

Description

The City of Round Rock is seeking a detail-driven, proactive, and highly professional Senior Administrative Assistant to support our Finance Department and work directly with the Chief Financial Officer (CFO). This role is ideal for someone who thrives in a fast-paced environment, enjoys managing complex administrative workflows, and is excited to support a department that provides essential financial stewardship for a growing city.

Posted pay range is the starting salary. Pay rate offered is based on experience.

Examples of Duties

As the Senior Administrative Assistant for Finance, you’ll take on a blend of high-level administrative support, cross-department coordination, and project assistance. You will:

• Serve as a welcoming and responsive point of contact for internal staff, executive leadership, City Council offices, vendors, and members of the public
• Manage phones, email, mail, and web-based inquiries with professionalism and accuracy
• Organize and maintain digital and physical documents, including scanning, filing, data entry, and reconciliation to ensure information accuracy
• Support Finance operations by coordinating meetings, trainings, events, travel arrangements, and department calendars
• Draft and prepare letters, memos, presentations, reports, forms, and official correspondence
• Assist in researching, compiling, analyzing, and preparing finance-related reports and documentation
• Submit and track IT and facility work tickets for the department
• Prepare documents for City Manager and City Council review and manage items through systems such as Legistar
• Serve as a liaison between Finance and other City departments to ensure smooth communication and workflow
• Support confidential and specialized projects for the CFO and departmental leadership
• Provide guidance and serve as a resource for other administrative staff on department processes
• Update webpages and maintain data in online databases as needed

Experience and Training

You are organized, reliable, approachable, and excellent at managing details without losing sight of the big picture. You thrive on keeping information flowing smoothly, supporting leadership, and ensuring that tasks are completed with accuracy and professionalism.

You’re a strong fit if you:

• Excel at written and verbal communication
• Enjoy being the “go-to” person for information and coordination
• Are confident using modern office software and learning new tools
• Take pride in keeping operations orderly and running smoothly
• Are comfortable supporting confidential or complex financial processes
• Work well with diverse groups—including executive staff, community members, vendors, and colleagues

Minimum Qualifications

• High School Diploma or equivalent
• Four (4) years of clerical or administrative support experience in a professional environment
  • College credit may substitute on a year-for-year basis

Preferred Skills

• Demonstrated proficiency in Microsoft Office tools, including SharePoint, Teams, Word, Excel, and Outlook
• Strong attention to detail and accuracy
• Excellent customer service and communication skills
• Experience supporting executive leadership or working in financial or municipal environments

Why Join the City of Round Rock Finance Team?

• 
  Meaningful work: Your support helps drive financial operations that sustain city services and strategic initiatives.
• 
  Professional growth: Work closely with experienced financial leaders and gain exposure to municipal budgeting and policy.
• 
  Strong team culture: Finance is collaborative, supportive, and committed to excellence.
• 
  Stability & purpose: Public service offers a rewarding career path with long-term stability and impactful work.

2026 CITY OF ROUND ROCK EMPLOYEE BENEFITS OVERVIEW

At the City of Round Rock, our employees drive our success. We believe serving the community starts with taking care of our employees. We’re committed to offering competitive and comprehensive benefits that not only protect your health and financial future but also help you thrive both professionally and personally.

Health & Medical Coverage

Robust Medical Plans: Comprehensive in-network coverage, 100% covered preventive care, and competitive deductibles and out-of-pocket maximums. The City invests in employee well-being by paying a significant share of premiums and providing subsidies for dependent coverage.

No-Cost, On-Site Primary Care Health Clinic: Free primary care visits at RockCare for employees and eligible dependents, ensuring convenient, quality care.

Dental and Vision Benefits

Dental Plan: Low copays and in-network savings for exams, cleanings, fillings, and major dental procedures.

Vision Plan: Affordable vision coverage with benefits for exams, eyewear, and contact lens services—ensuring you see clearly every day.

Leave Benefits

Paid Parental Leave: Bond with your newest family member through paid parental leave that supports work-life balance when it matters most.

Generous Vacation and Sick Leave Accruals: Accrue 120 hours of vacation leave and 96 hours of sick leave in year one!

Personal Leave: Full-time exempt employees enjoy 40 hours of personal leave a year.

12 Paid City Holidays: A holiday schedule designed for rest, recharge, and time with family and friends.

Life, Disability, and Supplemental Insurance

Life & AD&D Insurance: Basic life insurance provided at no cost with optional voluntary coverage available to ensure your family’s security.

Disability Coverage: Short- and Long-Term Disability plans protect your income in the event of illness or injury.

Supplemental Benefits: Accident, Critical Illness, and Hospital Gap insurance help cover unexpected costs, easing financial stress during tough times.

Flexible Spendings, Retirement & Savings

Flexible Spending Accounts (FSAs): Pre-tax options for health care and dependent care expenses that help you manage out-of-pocket costs.

2:1 Match on Texas Municipal Retirement System (TMRS) Retirement Pension: Secure your future with our TMRS retirement plan—your savings grow twice as fast! You contribute 7% of your pre-tax gross salary to an account that earns at least 5% interest every year. At retirement, the City matches your TMRS account 2:1 and also provides a supplement death benefit.

457(b) Deferred Compensation Plans: Boost your financial goals by deferring some of your pre-tax income and investing it for growth.

Tuition Assistance: Support for further education and career development.

Balancing Work and Life

Employee Assistance Program (EAP): Access free, confidential counseling services for personal or work-related challenges.

Legal & ID Theft Protection: Enjoy peace of mind with affordable legal assistance and identity theft protection for life’s unexpected challenges.

Pet Insurance: Keep your furry family members healthy with optional pet insurance that helps cover vet costs.

Wellness Benefits:

Free 24/7 gym access with showers, lockers, and modern equipment.

Free Round Rock Public Library card with access to LinkedIn Learning training.

Free Yoga and Strength/Conditioning classes.

Free or discounted memberships to local recreation centers and access to community resources.

Free pool passes (excluding RockNRiver).

Free access to training courses, online and in-person.

And so much more!