SECRETARY II

BUILDING COMMISSION SECRETARY

Incumbent serves as Secretary for the Evansville Building Commission.

DUTIES

• Answer the main phone line, determines nature of the call and refer to appropriate person(s).
• Schedule inspections including but not limited to contractor and/or homeowner inspections, complaints, and meetings on site.
• Assist CenterPoint and/or homeowners, contractors and inspectors with meter releases and other electric and/or gas related issues.
• Perform Flood Determinations (Flood Checks) and assist with record keeping for such determinations associated with the Floodplain Ordinance.
• Maintains department citations, processes payment, and coordinates legal intervention if necessary.
• Perform clerical/administrative assignments, assuring orderly processing and timely completion of tasks.
• Serves as backup to Bookkeeper.
• Assist inspectors with property and/or inspection information.
• Performs other duties assigned by the Director.

JOB REQUIREMENTS AND DIFFICULTY OF WORK

• Ability to meet all department hiring and retention requirements as established for this position. Must be able to handle and maintain all types of confidential information.
• Possess excellent verbal and written communication skills. Have the ability to understand, coordinate, and initiate multiple directives.
• Act in a decisive manner, using good judgment. Able to deal with emergency and stressful situations and adjust to impromptu schedule changes. Exercises independent judgment within the scope of assigned authority to select the best methods to achieve desired results.
• Ability to communicate effectively with the public, co-workers, managers, and outside agencies in a courteous and tactful manner. Ability to effectively listen, comprehend, and communicate with superiors, the public, other officials, co-workers, and agencies by telephone and in person. Be willing to accept constructive criticism and discipline.
• Basic knowledge of City/County government functions.
• Must be punctual and reliable.
• Ability to produce a high quality and quantity of accurate work. Well organized and detail oriented. Able to perform multiple tasks simultaneously. Ability to coordinate and prioritize heavy workloads and meet specific deadlines. Knowledgeable of “priority” work and demonstrates ability to suggest, learn, initiate, and implement new ideas in the office and in procedural areas.

Must have high school diploma or G.E.D. Prefer one year of prior office experience, secretarial/office management experience, and/or formal education. Must have computer experience with Windows applications, Microsoft Office software, and other computer programs.

PERSONAL WORK RELATIONSHIPS

Incumbent must deal tactfully and courteously with co-workers, other officials, and the public.

Must have a pleasant personality.

PHYSICAL EFFORT AND WORK ENVIRONMENT

Incumbent performs work in modern office environment with no unusual physical demands. Incumbent is normally seated, walking around, or bending to file records.

Position : 1801015

Code : 1-53

Type : INTERNAL & EXTERNAL

Location : BUILDING COMMISSION

Posting Start : 05/27/2026

Posting End : 12/31/9999