Dept./School: Assigned Campus

Reports to: Principal/Counselor

Wage/Hour Status: Nonexempt

Pay Grade: Clerical/Paraprofessional – 04

Minimum Hourly Salary: $18.70

Minimum Annual Salary: $30,219

Duty Days: 202 days per year

PRIMARY PURPOSE: Facilitate the efficient operation of the school counseling office and provide clerical services to professional staff. Maintain current and accurate confidential student records.

QUALIFICATIONS:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient word processing and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets and databases, and do word processing

Experience:

Two years secretarial experience, preferably in a public education environment

MAJOR RESPONSIBILITIES AND DUTIES:

Records, Reports, and Correspondence

• Prepare requisitions, correspondence, and transcripts using typewriter or personal computer.
• Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs.
• Record student information, including test scores and final grades, on permanent records.
• Create new student files and ensure completeness of records.
• Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs.
• Assist with processing changes and adjustments to student schedules.

Reception and Phones

• Serve as receptionist for counseling office.
• Assist students, parents, and teachers including distributing testing, scholarship, and other college materials.
• Assist counselor with scheduling of Admission, Review, and Dismissal Committee (ARD) meetings and appointments.

Other

• Receive, distribute, and ensure security and confidentiality of testing materials.
• Maintain college information library.
• Maintains confidentiality.
• Performs other duties as assigned.

Equipment Used: Computer, printer, copier, fax machine, and shredder.

WORKING CONDITIONS:

Mental Demands:

Ability to communicate effectively (verbal and written); interprets policy, procedures and data; coordinates district functions; maintains emotional control under stress.

Physical Demands/Environmental Factors:

Frequent district-wide and occasional statewide travel; occasional prolonged and irregular hours. Frequent standing, stooping, bending, kneeling, pushing and pulling. Occasional lifting up to 50 pounds. Prolonged use of computer and repetitive hand motions.