Overview
School Administrative Assistant Jobs in Half Moon Bay at Our Lady of the Pillar Academy
With professionalism and heart, you will help foster a culture of grace and joy with your time on campus so that when you go out to ask others to participate in the mission they can feel the wonder and goodness that they will be a part of by supporting our institution. The administrative assistant will act as the door-keeper so that student, parents, and faculty all have the go-to person to help them with their day-to-day needs and to be directed to clear answers and appropriate avenues when they need help. This role is critical in ensuring the smooth operation of day-to-day activities and supporting our mission of providing a faith-based, high-quality education to our students. The ideal candidate will be a proactive problem solver, highly organized, and a strong communicator with a passion for education and Catholic faith and mission.
OLPA is a Catholic organization, and employees should be in good standing with the Church with a good understanding of Church teaching, and willing to take and oath of fidelity to the Magisterium on all doctrinal matters.
Key Responsibilities
Administrative Support to the Headmaster: facilitate diligent and tenacious responsiveness to parent, parent-prospect, student, and guest needs, with a warm and welcoming environment. Manage the school’s front office, including answering phone calls, emails, and other correspondence. Help maintain school records, including student enrollment, attendance, ensuring accuracy and confidentiality. Help prepare and distribute school communications such as newsletters, calendars, and announcements.
Event Coordination – Assist in planning and coordinating school events, meetings, and promotional events, including logistical support and material preparation. Manage RSVPs, volunteer schedules, and supply needs for school activities.
Financial and Operational Assistance – Support the the Gala Auction Committee. Help process tuition payments and assist with admissions and financial aid paperwork. Order and maintain inventory of school supplies and equipment.
Support School Leadership and Staff. Provide administrative assistance to the principal, teachers, and other staff as needed.
Technology and Data Management. Manage school databases and learning management systems, ensuring information is updated and accessible. Provide basic tech support for staff and students, escalating complex issues to IT as needed.
Requirements
- Strongly aligned with Catholic teachings and values
- High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
- 3+ years of administrative experience, preferably in an educational or business office.
- Proficiency in office software (e.g., Microsoft Office, Google Workspace, SIS platforms).
- Strong organizational, multitasking, and problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Requires occasional evening or weekend hours for school events.
Our Lady of the Pillar Academy (OLPA), located in beautiful Half Moon Bay and within the Archdiocese of San Francisco, is a Catholic, classical grade school. Our mission is to build abundant lives along the Coastside, through Catholic, classical education.
Founded in 2023, OLPA has experienced tremendous early growth. Bringing together the time-tested approach of classical education and the innovative nature of the technologically-driven area in which we live, we instill Christian virtues, hone skills in logic and rhetoric, and foster a joyful existence in a world often dominated by materialism and despair.
Pay: $25.00 – $30.00 per hour
Work Location: In person
Title: School Administrative Assistant
Company: Our Lady of the Pillar Academy
Location: Half Moon Bay
